Executive Administrative Assistant #26-24532

Us Tech Solutions; New York (NY); On-site; USD 48,000 - 55,000; Full time

Job summary

US Tech Solutions is seeking an Executive Administrative Assistant to provide dedicated support to two senior leaders in NYC. The role focuses on complex calendar management, travel coordination, expense tracking, meeting preparation, and prioritizing key business initiatives.

The ideal candidate has 2–4 years of experience in executive support, strong communication, and the ability to manage multiple priorities with minimal supervision.

Qualifications

• 2-4 years of experience supporting senior leaders in an administrative/EA role.
• Bachelor's degree preferred or equivalent experience.
• Strong calendar management and organizational skills.
• Ability to manage competing priorities and work independently.
• Excellent written and verbal communication skills.

Responsibilities

• Manage complex calendars for two senior leaders, including scheduling and conflict resolution.
• Arrange domestic and international travel, including flights, accommodations, and itineraries.
• Prepare and track expense reports accurately and timely.
• Coordinate meeting logistics, invitations, agendas, materials, and attendee communications.
• Provide meeting preparation and light business support, including background information and stakeholder input.
• Assist with agendas, briefing materials, presentations, and meeting notes.
• Develop understanding of leadership priorities and anticipate administrative needs.
• Track action items and support timely completion of priority initiatives.
• Maintain trackers and organize materials for business initiatives.
• Handle confidential information with discretion and professionalism.
• Support additional administrative and operational activities as needed.

Skills

Calendar management

Travel coordination

Expense management

Communication

Independent work

Problem solving

Education

Bachelor's degree

Tools

Calendar software

Travel booking tools

Expense management tools

Presentation software

Job description

$35-$40 per hour

NYC, NY

Contract

Duration: 12 months with possibility for extension / Permanent opportunity

Location: New York, NY 10017 preferred; Newark, NJ 07102 or Houston, TX 77002 also considered

Job Description

We are seeking a highly organized and proactive Executive Administrative Assistant to provide dedicated support to two senior leaders. This role focuses on executive administrative support, including complex calendar management, travel coordination, expense management, meeting preparation, and follow-through on key business priorities.

Responsibilities

• Manage complex calendars for two senior leaders, including scheduling, prioritization, meeting coordination, and conflict resolution.
• Arrange domestic and international travel, including flights, accommodations, ground transportation, itineraries, and required travel documentation.
• Prepare, submit, and track expense reports accurately and in a timely manner.
• Coordinate meeting logistics, including invitations, agendas, materials, room or virtual meeting arrangements, and attendee communications.
• Provide meeting preparation and light business support, including gathering background information and coordinating stakeholder input.
• Assist with agendas, briefing materials, presentations, and meeting notes.
• Develop an understanding of leadership priorities and anticipate administrative needs.
• Track action items and support timely completion of priority initiatives.
• Maintain trackers and organize materials for selected business initiatives.
• Handle sensitive and confidential information with discretion and professionalism.
• Support additional administrative and operational activities as needed.

Required Qualifications

• 2-4 years of experience supporting senior-level leaders in an administrative, executive assistant, or similar role.
• Bachelor's degree preferred or equivalent experience.
• Strong calendar management and organizational skills.
• Ability to manage competing priorities and work independently.
• Excellent written and verbal communication skills.
• Proficiency with calendar, travel, presentation, and expense management tools.
• Strong problem-solving skills with the ability to resolve issues quickly with minimal supervision.
• Ability to understand business priorities and prepare clear, organized meeting materials.
• Experience with expense billing, data collection, and presentations.
• Strong professionalism, discretion, confidentiality, and service-oriented approach.

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com .

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

AI Statement:

By applying, you acknowledge that AI-assisted tools may be used during hiring.

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