Executive Administrative Assistant – Finance & Client Support

Phyton Talent Advisors; City of Cohoes (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Our Client, a Global Financial Services Firm, is seeking an Administrative Assistant in their Cohoes, New York location. The role supports advisors and account managers, handling calendars, meetings, travel logistics, and onboarding with discretion.

The ideal candidate is highly organized, communicates professionally, and can manage multiple deadlines while maintaining high integrity and confidentiality in a fast-paced environment.

Qualifications

• 5+ years supporting senior leaders or client-facing teams, preferably in finance.
• Strong judgment and discretion with confidential information.
• Excellent written and verbal communication; highly professional presence.
• Attention to detail and exceptional organizational skills.
• Self-starter with proactive mindset and independent problem solving.

Responsibilities

• Provide administrative support to advisors and account managers; back-up team support as needed.
• Coordinate complex calendars, meetings, and conference calls with internal and external stakeholders.
• Arrange travel and process expense reports promptly.
• Prepare and distribute correspondence, reports, and documentation.
• Interact professionally with senior leaders and clients; handle confidential information.
• Support onboarding of new hires and client accounts; data entry and coordination.
• Handle general admin tasks including filing, archiving, invoices, mail, and check processing.

Skills

Executive support

Calendar management

Discretion with confidential info

Professional communication

Detail-oriented

Proactive mindset

Independent problem solver

Prioritization under pressure

Team collaboration

Multi-deadline management

Tools

Microsoft Word

Excel

PowerPoint

Outlook

SAP Concur

Job description

Our Client, a Global Financial Services Firm, is seeking an Administrative Assistant in their Cohoes, New York location. The role supports advisors and account managers, handling calendars, meetings, travel logistics, and onboarding with discretion.

The ideal candidate is highly organized, communicates professionally, and can manage multiple deadlines while maintaining high integrity and confidentiality in a fast-paced environment.