Executive Operations Assistant, Fleet & Facilities

Baltimore City; Baltimore (MD); On-site; USD 58,305 - 93,289; Full time

Job summary

The Department of Public Works is seeking an Operations Assistant III to provide executive-level administrative and operational support to the Chief of Fleet and Facilities Management. This role coordinates scheduling, communications, work orders, contracts, hiring activities, reporting, and other operational needs.

The ideal candidate will be organized, detail-oriented, and able to manage multiple priorities with professionalism and timely follow-up.

Qualifications

• High school diploma or GED required.
• Three years of experience coordinating moderately complex administrative or operations projects.
• Strong organizational and analytical skills.
• Ability to prepare and present reports.
• Ability to manage calendars, scheduling, and communications.
• Experience with contracts, procurement, or onboarding of staff.

Responsibilities

• Manage the chief of Fleet and Facilities Management calendar, meetings, and scheduling needs.
• Coordinate internal and external meetings; prepare materials and track follow-up items.
• Monitor shared inbox; respond or route inquiries professionally.
• Support contracts, vendors, procurement, and onboarding activities.
• Collect, organize, and maintain Fleet/Facilities information; generate reports and trackers.
• Prepare correspondence, summaries, and presentations; assist with operational studies.

Skills

Calendar management

Scheduling

Communications

Contracts administration

Procurement

Hiring/onboarding

Reporting

Data analysis

Record keeping

Education

High school diploma or GED

Tools

Microsoft Excel

Office suite

Job description

The Department of Public Works is seeking an Operations Assistant III to provide executive-level administrative and operational support to the Chief of Fleet and Facilities Management. This role coordinates scheduling, communications, work orders, contracts, hiring activities, reporting, and other operational needs.

The ideal candidate will be organized, detail-oriented, and able to manage multiple priorities with professionalism and timely follow-up.