Executive & Administrative Assistant — Calendar & Travel Pro

Haskell; Jacksonville (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Haskell is seeking an Administrative Assistant to support multiple departments and executive leadership. The role involves managing calendars, coordinating travel, preparing documents, and maintaining organized records.

Responsibilities include scheduling meetings, assisting with timekeeping, and ensuring efficient workflow. Candidates should have strong Microsoft Office skills, attention to detail, and the ability to handle confidential information.

Qualifications

• High school diploma required; some college or applicable business certification preferred.
• Admin Assistant minimum of 1 year of experience; Admin Assistant II or Executive Leadership Assistant I - minimum of 3 years' experience.
• Good organizational skills; attention to detail.

Responsibilities

• Prioritizes daily tasks and manages workflow to ensure deadlines are met; provides consistent coordination and follow-through on assignments.
• Prepares, edits, and formats documents, reports, and spreadsheets using current business software and collaboration tools.
• Serves as a point of contact for internal and external stakeholders; responds to routine inquiries and routes requests appropriately.
• Schedules meetings, manages calendars, and coordinates logistics as directed by the supervisor.
• Supports team meetings and events by coordinating schedules, preparing agendas and materials, and arranging necessary resources.
• Maintains digital and physical files, office supplies, and department equipment.

Skills

Microsoft Office

Communication

Organization

Teamwork

Education

High school diploma

Some college or business certification

Tools

PowerPoint

Job description

Haskell is seeking an Administrative Assistant to support multiple departments and executive leadership. The role involves managing calendars, coordinating travel, preparing documents, and maintaining organized records.

Responsibilities include scheduling meetings, assisting with timekeeping, and ensuring efficient workflow. Candidates should have strong Microsoft Office skills, attention to detail, and the ability to handle confidential information.