Executive Administrative Assistant — Calendar & Budget Support

TrulyHired; Charlotte (NC); On-site; USD 13,000 - 18,000; Full time

Job summary

TrulyHired is seeking an Administrative Assistant III to provide high-level support to an executive staff member in Charlotte-Mecklenburg Schools. Under supervision, you will handle a wide range of office duties and coordinate activities with district personnel and outside partners.

Responsibilities include managing calendars, transcribing dictation, preparing letters and reports, arranging meetings, taking minutes, handling mail and phone calls, supporting division budgets, travel arrangements,

Qualifications

• High school diploma required.
• Minimum five years of increasingly complex administrative experience.
• Experience in a school setting preferred.
• Equivalent combination of education and experience.

Responsibilities

• Perform advanced administrative tasks with limited decision-making discretion.
• Coordinate activities with CMS staff and support executive.
• Transcribe dictation and prepare letters, memos, and reports.
• Maintain the executive's calendar and schedule meetings.
• Prepare minutes and distribute summaries to staff.
• Handle mail, phone calls, and respond as appropriate.

Skills

Administrative support

Calendar management

Minute taking

Communication skills

Dictation transcription

Budget knowledge

Office software

Education

High School Diploma

Tools

Microsoft Office Suite

Google Workspace

Job description

TrulyHired is seeking an Administrative Assistant III to provide high-level support to an executive staff member in Charlotte-Mecklenburg Schools. Under supervision, you will handle a wide range of office duties and coordinate activities with district personnel and outside partners.

Responsibilities include managing calendars, transcribing dictation, preparing letters and reports, arranging meetings, taking minutes, handling mail and phone calls, supporting division budgets, travel arrangements,