Administrative Functional Support Level 4

Northrop Grumman; Los Angeles (CA); On-site; USD 67,000 - 111,000; Full time

Benefits offered by this job

Health Plan

Savings Plan

Paid Time Off

Education Assistance

Training and Development

9/80 Work Schedule

Job summary

Northrop Grumman is seeking an Administrative Assistant 4 to support IDS, Navigator Life Cycle Programs, and IMU/IRU units onsite in Woodland Hills, CA. The role involves coordinating executives, managing calendars, travel, and visitor processes in a dynamic defense industry environment.

The position requires strong mastery of Microsoft 365 tools, travel systems, and executive communication. On-site presence is expected with flexibility for key customer visits and leadership events.

Qualifications

• High school diploma or equivalent with 6+ years of admin/exec support.
• Experience with Word, PowerPoint, Outlook, Excel, Teams, and SharePoint to prepare documents and reports.
• Experience managing calendars, scheduling meetings, and supporting shared calendars.

Responsibilities

• Coordinate internal, customer, and executive meetings, including agendas and materials.
• Manage the Director calendar and travel arrangements.
• Coordinate visitor access, badging, and security processes.
• Draft, format, and coordinate executive correspondence and briefing materials.
• Support onboarding, office moves, and facilities requests.

Skills

Calendar management

Executive support

Microsoft Office Suite

Education

Associate/Bachelor’s degree in Business Admin or related

Tools

SAP

Concur

SharePoint

Teams

OneNote

Planner

Job description

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: No

CLEARANCE TYPE: None

TRAVEL: Yes, 10% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Mission Systems (NGMS) is seeking an Administrative Assistant 4 to support the Integrated Digital Systems (IDS), Navigator Life Cycle Programs and Inertial Measurement Unit / Inertial Reference Unit (IMU/IRU) operating units onsite in Woodland Hills, CA. This is an exciting, dynamic environment at the cutting edge of business in the high technology defense industry. The individual in this role will get to work in a challenging, internal, and customer-facing role that also has a lot of delegated authority/responsibility while working with the respective Operating Unit Director and their teams.

What You'll Get to Do:

• Coordinate internal, customer, and executive meetings, including agendas, facilities, catering, visitor logistics, meeting materials, and post-meeting follow-up.
• Manage the Director(s) calendar, resolving conflicts, coordinating agendas for customer visits, and interfacing with Customer.
• Coordinate visitor access, badging and receive visitors including customers and other contractors.
• Coordinating receipt of customer clearances and administering customer badging process.
• Arrange and maintain leadership schedules, organizational calendars and modify the Director(s) schedule and associated departmental activities.
• Assist the Director(s) and team with making travel arrangements and submitting timely expense reports.
• Handle confidential business matters and maintain effective and efficient organization of administrative requirements.
• Draft, format, and coordinate executive correspondence, customer communications, reports, and briefing materials.
• Coordinate staff meetings and leadership operating rhythms, including agendas, presentation inputs, minutes, decisions, and action-item tracking.
• Use Microsoft 365 Tools to produce high-quality reports, presentations, or other documents.
• Use the Northrop Grumman travel system (Concur) to arrange travel, monitor approvals, resolve issues, and submit accurate and timely expense reports.
• Collaborate with other administrative assistants to ensure continuity of support, coordinate shared events, and provide backup coverage.
• Support onboarding, office moves, equipment requests, facilities requests, purchase requests, and organizational changes.
• Follow up on actions on behalf of the director and perform other tasks as directed

Basic Qualifications:

• High school diploma or equivalent with 6+ years of relevant administrative, business operations, executive support, or related professional experience.
• Demonstrated experience using Microsoft Word, PowerPoint, Outlook, Excel, Teams, and SharePoint to prepare business documents, presentations, correspondence, reports, and/or other leadership-facing materials.
• Demonstrated experience managing calendars, scheduling meetings, coordinating conference calls, and supporting shared calendars or collaboration platforms.
• Demonstrated experience coordinating on-site and/or off-site meetings and events, including scheduling, logistics, meeting materials, facilities coordination, and/or vendor support.
• Demonstrated experience coordinating business travel and completing travel and expense reporting.
• Demonstrated experience compiling, proofreading, formatting, and integrating information into reports, correspondence, presentations, and/or other executive-level documents.
• Demonstrated experience supporting senior leaders, executives, customers, and/or other internal or external stakeholders through administrative coordination and professional correspondence.
• Ability to work on-site and provide schedule flexibility for critical customer visits, leadership reviews, program events, and other business needs as required.

Preferred Qualifications:

• Associate’s or Bachelor’s degree in Business Administration, Management, Communications, or a related discipline.
• Experience using SAP, Concur, SmartBuy, facilities-management systems, purchase-request systems, or comparable business applications.
• Experience supporting onboarding, equipment coordination, purchase requests, facilities activities, and/or related business operations processes.
• Experience using collaboration and workflow tools such as SharePoint, Teams, OneNote, Planner, or comparable platforms for information management and action tracking.
• Experience providing executive-level administrative support with responsibility for independently managing multiple priorities, deadlines, and workstreams.
• Experience coordinating recurring monthly or quarterly business reviews, leadership meetings, and/or customer reviews.
• Experience interacting with executive-level internal and external stakeholders.

What We Can Offer You:

Northrop Grumman provides a comprehensive benefits package and a work environment which encourages your growth and supports the mutual success of our people and our company. Northrop Grumman benefits give you the flexibility and control to choose the benefits that make the most sense for you and your family. Your benefits will include the following: Health Plan, Savings Plan, Paid Time Off and Additional Benefits including Education Assistance, Training and Development, 9/80 Work Schedule (where available), and much more!

Primary Level Salary Range: $66,600.00 - $111,000.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.