Executive Admin: Director Support & Travel

Northrop Grumman; Los Angeles (CA); On-site; USD 67,000 - 111,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Disability insurance

Savings plan

Paid time off

Holidays

Job summary

Northrop Grumman Mission Systems in Woodland Hills, CA, is seeking an Administrative Assistant 4 to support the IDS Navigator Life Cycle Programs and IMU/IRU units onsite. The role involves coordinating multiple directors' calendars, arranging meetings with customers, travel planning, and handling confidential information with discretion.

The ideal candidate has 6+ years of admin experience, advanced Microsoft Office skills, and strong organizational abilities to manage competing priorities in a

Qualifications

• High School Diploma with a minimum of 6+ years’ additional education and/or professional relevant experience.
• Advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel).
• Demonstrated experience coordinating Outlook calendars, conference calls, and shared link applications.
• Demonstrated experience coordinating both on- and off-site meetings and/or events with customers, including ordering, receiving and setting up food and refreshments.
• Demonstrated experience making travel arrangements and expense reporting.

Responsibilities

• Coordinate internal and customer meetings, including arranging food and post-visit clean-up.
• Manage the Director(s) calendar and coordinate agendas for customer visits.
• Arrange visitor badging and receive visitors including customers and contractors.
• Coordinate receipt of customer clearances and administer the customer badging process.
• Arrange and modify the Director(s) schedule and departmental activities.
• Assist with travel arrangements and submit expense reports.
• Prepare correspondence and coordinate staff meetings.
• Produce high-quality reports, presentations, or documents using Microsoft Office.

Skills

Microsoft Office

Calendar management

Travel coordination

Expense reporting

Report creation

Education

Bachelor's or Associate degree

Tools

SAP

Concur

S4

SmartBuy

SharePoint

Job description

Northrop Grumman Mission Systems in Woodland Hills, CA, is seeking an Administrative Assistant 4 to support the IDS Navigator Life Cycle Programs and IMU/IRU units onsite. The role involves coordinating multiple directors' calendars, arranging meetings with customers, travel planning, and handling confidential information with discretion.

The ideal candidate has 6+ years of admin experience, advanced Microsoft Office skills, and strong organizational abilities to manage competing priorities in a