Senior Administrative Assistant (Secret Clearance)

Northrop Grumman; San Diego (CA); On-site; USD 67,000 - 111,000; Full time

Job summary

Northrop Grumman’s Aeronautics Systems is seeking an Administrative Assistant 4 to support the RQ-4 Operating Unit in San Diego, CA. The role is on-site with possible hybrid telework, and requires careful handling of calendars, travel, and documentation.

The candidate must have a High school diploma or GED plus relevant experience, be skilled with MS Office, and capable of managing confidential information and multiple priorities. A Secret clearance is a prerequisite.

Qualifications

• High school diploma or GED with a minimum of 6 years of additional education and/or related administrative experience.
• Experience maintaining multiple calendars.
• Experience scheduling domestic and international travel plans.
• Demonstrated ability to perform detail-oriented work, without close supervision.
• Must be able to independently assess priorities and handle confidential information.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, Teams to produce and distribute emails, letters, memoranda, and reports.

Responsibilities

• Provides administrative support for the RQ-4 Operating Unit (OU).
• Manages schedules for the OU leadership team with active calendar management.
• Manages domestic and international travel for OU leadership and expat employees; prepares expense reports.
• Sets up and maintains office files, answers inquiries, and coordinates meetings and conferences.
• Review drafts for grammar and policy adherence; handle correspondence and reports.
• Meeting support: prepare rooms, join teleconferences, manage catering and equipment.
• Manage conference rooms and coordinate with facilities for ongoing needs.

Skills

Calendar management

Travel planning

Meetings coordination

Confidential information handling

Document editing

Education

High school diploma or GED

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

SharePoint

Concur

iTRIP

iBuy

Zoom

Salesforce

Job description

Northrop Grumman’s Aeronautics Systems is seeking an Administrative Assistant 4 to support the RQ-4 Operating Unit in San Diego, CA. The role is on-site with possible hybrid telework, and requires careful handling of calendars, travel, and documentation.

The candidate must have a High school diploma or GED plus relevant experience, be skilled with MS Office, and capable of managing confidential information and multiple priorities. A Secret clearance is a prerequisite.