Senior Administrative Assistant - Secret Clearance, Hybrid

Northrop Grumman Corporation; San Diego (CA); Hybrid; USD 67,000 - 111,000; Full time

Job summary

Northrop Grumman Corporation in San Diego, CA, is seeking an Administrative Assistant 4 to support the RQ-4 Operating Unit on-site, with potential for a hybrid telework schedule. The role emphasizes calendar management, travel planning, meeting support and document handling.

Applicants should have a high school diploma or GED with 6+ years of admin experience, strong MS Office and AI tools proficiency, and the ability to handle confidential information. A Secret clearance is required to start.

Qualifications

• High school diploma or GED with 6+ years of related administrative experience.
• Experience maintaining multiple calendars.
• Experience scheduling domestic and international travel plans.
• Detail-oriented work with ability to work independently.
• Ability to assess priorities and handle confidential information.
• Proficient with Microsoft Word, Excel, Access, PowerPoint, Teams, Outlook and AI tools.
• Experience scheduling meetings for senior management and coordinating logistics, including offsite events.
• Ability to obtain and maintain a Secret security clearance.

Responsibilities

• Provides administrative support for the RQ-4 Operating Unit (OU).
• Manages schedules for the OU leadership team, including active calendar management and prioritization.
• Records and distributes notes from OU meetings.
• Manages domestic and international travel for the RQ-4 OU leadership team and expat employees, including expense reports.
• Performs office functions such as filing, answering mail, and coordinating meetings and conferences.
• Reviews drafts for grammar and policy adherence; answers questions on operations.
• Gathers and reports information for supervisors’ assignment.
• Meeting support: room setup, teleconferencing, catering, and logistics.
• Manage conference rooms on site and coordinate facilities
• May transcribe dictation.

Skills

Calendar management

Travel planning

Attention to detail

Prioritization

Discretion

Meeting coordination

Security clearance

MS Word

MS Excel

MS Access

PowerPoint

Outlook

Teams

AI tools

Education

High school diploma or GED + 6 years admin experience

Tools

SharePoint

Concur

iTRIP

iBuy

Zoom

Salesforce

CATS

Job description

Northrop Grumman Corporation in San Diego, CA, is seeking an Administrative Assistant 4 to support the RQ-4 Operating Unit on-site, with potential for a hybrid telework schedule. The role emphasizes calendar management, travel planning, meeting support and document handling.

Applicants should have a high school diploma or GED with 6+ years of admin experience, strong MS Office and AI tools proficiency, and the ability to handle confidential information. A Secret clearance is required to start.