Executive Administrative Assistant #26-24532

Us Tech Solutions; New York (NY); On-site; USD 48,000 - 55,000; Full time

Job summary

US Tech Solutions is seeking an organized Executive Administrative Assistant to support two senior leaders in NYC. The role focuses on complex calendar management, travel coordination, expense management, meeting prep, and following through on key priorities.

You will arrange domestic and international travel, prepare expenses, coordinate meetings, and gather background information to support leaders. This contract role runs 12 months with extension possibilities and may involve confidential

Qualifications

• 2-4 years of experience supporting senior-level leaders in an administrative or executive assistant role.
• Bachelor's degree preferred or equivalent experience.
• Strong calendar management and organizational skills.
• Ability to manage competing priorities and work independently.
• Excellent written and verbal communication skills.
• Proficiency with calendar, travel, presentation, and expense management tools.
• Strong problem-solving skills with minimal supervision.
• Ability to prepare clear, organized meeting materials.
• Experience with expense billing, data collection, and presentations.
• Professionalism, discretion, confidentiality, and service-oriented approach.

Responsibilities

• Manage complex calendars for two senior leaders, including scheduling, prioritization, meeting coordination, and conflict resolution.
• Arrange domestic and international travel, including flights, accommodations, ground transportation, itineraries, and travel documentation.
• Prepare, submit, and track expense reports accurately and timely.
• Coordinate meeting logistics, including invitations, agendas, materials, room or virtual arrangements, and attendee communications.
• Provide meeting preparation and light business support, gathering background information and coordinating stakeholder input.
• Assist with agendas, briefing materials, presentations, and meeting notes.
• Develop understanding of leadership priorities and anticipate administrative needs.
• Track action items and support timely completion of priority initiatives.
• Maintain trackers and organize materials for selected initiatives.
• Handle sensitive information with discretion and professionalism.
• Support additional administrative and operational activities as needed.

Skills

Calendar management

Travel coordination

Expense management

Meeting preparation

Communication skills

Independent work

Prioritization

Discretion/confidentiality

Education

Bachelor's degree or equivalent experience

Tools

Calendar tools

Travel management software

Expense management tools

Presentation software

Job description

$35-$40 per hour

NYC, NY

Contract

Duration

12 months with possibility for extension / Permanent opportunity

Location

New York, NY 10017 preferred; Newark, NJ 07102 or Houston, TX 77002 also considered

Job Description

We are seeking a highly organized and proactive Executive Administrative Assistant to provide dedicated support to two senior leaders. This role focuses on executive administrative support, including complex calendar management, travel coordination, expense management, meeting preparation, and follow-through on key business priorities.

Responsibilities

• Manage complex calendars for two senior leaders, including scheduling, prioritization, meeting coordination, and conflict resolution.
• Arrange domestic and international travel, including flights, accommodations, ground transportation, itineraries, and required travel documentation.
• Prepare, submit, and track expense reports accurately and in a timely manner.
• Coordinate meeting logistics, including invitations, agendas, materials, room or virtual meeting arrangements, and attendee communications.
• Provide meeting preparation and light business support, including gathering background information and coordinating stakeholder input.
• Assist with agendas, briefing materials, presentations, and meeting notes.
• Develop an understanding of leadership priorities and anticipate administrative needs.
• Track action items and support timely completion of priority initiatives.
• Maintain trackers and organize materials for selected business initiatives.
• Handle sensitive and confidential information with discretion and professionalism.
• Support additional administrative and operational activities as needed.

Required Qualifications

• 2-4 years of experience supporting senior-level leaders in an administrative, executive assistant, or similar role.
• Bachelor's degree preferred or equivalent experience.
• Strong calendar management and organizational skills.
• Ability to manage competing priorities and work independently.
• Excellent written and verbal communication skills.
• Proficiency with calendar, travel, presentation, and expense management tools.
• Strong problem-solving skills with the ability to resolve issues quickly with minimal supervision.
• Ability to understand business priorities and prepare clear, organized meeting materials.
• Experience with expense billing, data collection, and presentations.
• Strong professionalism, discretion, confidentiality, and service-oriented approach.

About US Tech Solutions

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com .

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

AI Statement

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