Secretary IV

Applitrack; United States; On-site; USD 24,000 - 34,000; Full time

Job summary

Applitrack in Facility Services Center is seeking a capable secretary to support the department head and staff, ensuring the efficient operation of administrative services. The role emphasizes strong organizational and computer skills, effective communication, and the ability to multitask.

Required education is a high school diploma or equivalent, with four years of secretarial experience preferred in a public education setting.

Qualifications

• Keyboarding, word processing, spreadsheets, and file maintenance
• Excellent organizational skills
• Excellent interpersonal and communication skills, both written and verbal
• Ability to multitask and meet deadlines
• Basic math skills

Responsibilities

• Facilitate efficient operation of the department in coordination with the department manager
• Organize and manage the routine work activities in the department
• Prepare correspondence, forms, reports, etc., for the department head and staff using a computer
• Assist in compiling information for preparing various reports for the department
• Maintain office equipment and supplies for the department
• Receive calls, take messages, and route to staff
• Receive, sort, and distribute mail and documents to staff
• Maintain departmental files, including financial and contractual files
• Maintain a schedule of appointments and make travel arrangements
• Maintain conference room calendar
• Maintain confidentiality of information
• Perform routine bookkeeping tasks including basic math
• Follow Plano ISD rules and directives from supervisor
• Follow attendance policy as assigned
• Perform other functions as assigned by Administration/supervisor

Job description

Date Posted: 9/1/2026

Location: Facility Services Center

Pay Grade: 770

Work Days: 226

Min Daily: $21.13 min hour

Primary Purpose

Provide secretarial support services to the department head and other staff members. Facilitate the efficient operation of the departmental administrative services.

Qualifications

Education/Certification: High school diploma or equivalent

Special Knowledge/Skills

• Excellent organizational skills
• Excellent computer skills in keyboarding, word processing, spreadsheets and file maintenance
• Excellent interpersonal and communication skills, both written and verbal
• Ability to work on several tasks at the same time
• Ability to meet schedules and deadlines
• Basic math skills

Experience

Four years of secretarial experience, preferably in a public education environment

Major Responsibilities and Duties

• Facilitate efficient operation of the department in coordination with the department manager
• Organize and manage the routine work activities in the department
• Prepare correspondence, forms, reports, etc., for the department head and other department staff members using a computer
• Assist in compiling information for preparing various reports for the department
• Maintain office equipment and supplies for the department
• Receive incoming calls, take reliable messages, and route all to appropriate staff
• Receive, sort, and distribute mail and other documents to department staff members
• Maintain departmental files, including financial and contractual files
• Maintain a schedule of appointments and make travel arrangements for department staff
• Maintain conference room calendar
• Maintain confidentiality of information
• Perform routine bookkeeping tasks, including simple math operations for the department
• Follow all rules, regulations, and policies of Plano ISD and follow directives from supervisor
• Follow attendance policy as assigned by supervisor
• Perform other functions that may be assigned by the Administration and/or supervisor

Equipment Used

• Uses computer, printer, copier, calculator, and fax

Working Conditions

Mental Demands: Reading; ability to perform basic math; ability to communicate effectively (verbal and written); ability to operate computer; maintain emotional control under stress

Physical Demands/Environmental Factors: Work with frequent interruptions; frequent standing, stooping, bending, kneeling, pushing and pulling; prolonged use of computer and repetitive hand motions; occasional lifting up to 50 pounds