Executive Assistant

Coreweave; Sunnyvale (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Coreweave seeks an experienced administrative professional to support up to 1 SVP and 1–2 VP-level leaders in Product & Engineering. You will manage complex calendars across time zones, arrange travel, and handle expenses, while anticipating needs and driving efficiency.

The ideal candidate is detail-oriented, organized, and capable of independent decision-making with a sense of humor and discretion in handling confidential information.

Qualifications

• This role requires 2+ years of experience providing administrative assistance.
• Light project management and event planning experience is preferred.
• Ability to prioritize and handle multiple assignments at once.
• Experience supporting leaders in fast-paced or high-growth environments.
• Impeccable attention to detail and strong judgment for independent decisions.
• Demonstrated discretion handling confidential information with professionalism.

Responsibilities

• Own and strategically manage complex calendars across multiple time zones.
• Make all travel arrangements for executives.
• Proactively develop relationships with partners and vendors.
• Act as gatekeeper to executives, protecting focus time on priorities.
• Collaborate with other assistants on team-wide initiatives and events.
• Handle expense reports and reconciliation.

Skills

Administrative support

Calendar management

Travel planning

Executive coordination

Time management

Cross-team collaboration

Tools

Google Suite

Slack

Zoom

Job description

• This role will provide support for up 1 SVP and 1 to 2 VP - level leaders of the Product & Engineering Department with administrative support
• The ideal candidate will be a detail-oriented, experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility, composure and a good sense of humor
• You will anticipate needs before they are expressed, make judgment calls confidently, and keep leaders focused on high-impact work without being asked
• The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the engineering leaders
• A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with executives inside and outside of the company is critical
• The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture
• The ideal candidate must be able to work successfully in a team environment and build effective working relationships inside and outside the group
• Own and strategically manage complex calendars across multiple time zones, proactively resolving conflicts, protecting focus time, and making real-time decisions aligned to business priorities
• Make all travel arrangements
• Proactively develop positive working relationships with key partners and vendors, as well as across internal departments
• Act as a gatekeeper and partner, ensuring leaders spend time on the highest-impact priorities
• Collaborate with other assistants to organize and execute team activities (all-hands, off-sites, team social events)
• Handle expense reports and reconciliation
• Work closely with other assistants on collaborative company-wide projects and initiatives

• 2+ years of experience providing administrative assistance
• Highly motivated, organized individual who is able to work effectively with minimal supervision, coordinating with staff across multiple locations and time zones
• Light project management and event planning experience
• Ability to prioritize and handle multiple assignments at any given time
• Experience supporting leaders in fast-paced, high-growth or technical environments
• Impeccable attention to detail
• Demonstrated ability to make decisions independently with limited context
• Strong business judgment and the confidence to push back when needed
• Experience with Google Suite, Slack, Zoom