Executive, Administrative Assistant

NRB Jobs Training; Northern (KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

NRB Jobs Training is seeking an Executive Assistant in the Consumer Retail team to support senior leaders with calendars, travel, meetings, and communications. This role demands discretion, strong organizational skills, and the ability to liaise with executive-level clients across lines of business.

The position involves coordinating domestic and international travel, handling invoices and expenses, and supporting onboarding/offboarding.

Qualifications

• No experience is required.
• Minimum five years of administrative experience.
• Strong discretion and judgment in confidential situations, and proven experience interacting with senior management.
• Strong interpersonal, written, and oral communication skills.
• Strong proficiency in Microsoft Office.
• Excellent telephone etiquette and ability to manage competing priorities (calendar management).

Responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine priority
• Coordinate logistics of internal and external meetings
• Arrange and coordinate domestic and international travel
• Organize internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members
• Assist with staff onboarding and offboarding, including equipment setup and system access
• Produce high quality emails and messages to individuals at all levels
• Maintain department documents, including organizational charts and Executive Bio's
• Handle regular activities and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations for client meetings

Skills

Five years administrative experience

Advanced organization

Discretion and judgment in sensitive

Interpersonal communication

Microsoft Office proficiency

Calendar management

Tools

Microsoft Office

Job description

Job Category: Administration/General Management

Job Source: nrbjobs.com

Job Summary

• Job Location: United States
• Employment Type: Full Time
• Career Level: Entry Level
• Posted On: 10 Sep 2026
• Application Deadline: 7 Oct 2026

Job Context

• Become an integral part of the Consumer Retail team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
  As an Executive Assistant in Consumer Retail, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job Description/Responsibility

• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio's
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Experience Requirements

No experience is required.

Skills Requirements

• At least five years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Work Area

• Applicant should have experience of working in the following category(ies): Administration

Industry Type

• Experience should include the following skills: IT/Telecommunication