Executive Administrative Assistant - Calendar & Travel

NRB Jobs Training; Northern (KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

NRB Jobs Training is seeking an Executive Assistant in the Consumer Retail team to support senior leaders with calendars, travel, meetings, and communications. This role demands discretion, strong organizational skills, and the ability to liaise with executive-level clients across lines of business.

The position involves coordinating domestic and international travel, handling invoices and expenses, and supporting onboarding/offboarding.

Qualifications

• No experience is required.
• Minimum five years of administrative experience.
• Strong discretion and judgment in confidential situations, and proven experience interacting with senior management.
• Strong interpersonal, written, and oral communication skills.
• Strong proficiency in Microsoft Office.
• Excellent telephone etiquette and ability to manage competing priorities (calendar management).

Responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine priority
• Coordinate logistics of internal and external meetings
• Arrange and coordinate domestic and international travel
• Organize internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members
• Assist with staff onboarding and offboarding, including equipment setup and system access
• Produce high quality emails and messages to individuals at all levels
• Maintain department documents, including organizational charts and Executive Bio's
• Handle regular activities and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations for client meetings

Skills

Five years administrative experience

Advanced organization

Discretion and judgment in sensitive

Interpersonal communication

Microsoft Office proficiency

Calendar management

Tools

Microsoft Office

Job description

NRB Jobs Training is seeking an Executive Assistant in the Consumer Retail team to support senior leaders with calendars, travel, meetings, and communications. This role demands discretion, strong organizational skills, and the ability to liaise with executive-level clients across lines of business.

The position involves coordinating domestic and international travel, handling invoices and expenses, and supporting onboarding/offboarding.