Executive Administrative Assistant

JPMorgan Chase & Co.; New York (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading financial institution in New York seeks an experienced Executive Assistant to support their Commercial & Investment Banking team. The role involves managing complex calendars, organizing meetings and events, and requires strong organizational skills along with the ability to maintain confidentiality and professionalism. Candidates should have at least five years of administrative experience and proficiency in Microsoft Office. This position requires in-office attendance, five days a week.

Qualifications

• Minimum five years of administrative experience required.
• Discretion in confidential situations is a must.
• Proven experience interacting with senior management.

Responsibilities

• Maintain complex and detailed calendars.
• Screen incoming calls and manage meeting logistics.
• Organize internal and external events.

Skills

Advanced organization

Strong interpersonal skills

Proficiency in Microsoft Office

Excellent telephone etiquette

Education

College degree

Job description

Overview

Become an integral part of the Commercial & Investment Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Assistant in Commercial & Investment Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio’s
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Required qualifications, capabilities, and skills

• At least five years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities, and skills

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.