Executive Assistant

Connecticut Innovations; Storrs (CT); Presencial; USD 50.000 - 70.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Excellent benefits package

Tuition reimbursement

Descripción de la vacante

A state university office seeks an Executive Assistant/Project Manager to support the Chief of Staff. The role requires managing executive-level administrative tasks and coordinating special projects while ensuring confidentiality and discretion. Ideal candidates should have three or more years of administrative support experience, along with strong organizational and communication skills. This full-time position is based in Storrs, Connecticut.

Formación

• Three or more years of experience providing administrative support to a mid to high level executive.
• Demonstrated experience managing a complex schedule of activities.
• Experience analyzing data to support decision-making.

Responsabilidades

• Provide executive-level administrative support to the Chief of Staff.
• Manage and coordinate special projects assigned by the Chief of Staff.
• Support budget tracking and resource allocation.

Conocimientos

Administrative support

Project management

Communication

Confidentiality

Descripción del empleo

JOB SUMMARY

Come join University of Connecticut!! This role will be part of the Home | Office of the President!

The Office of the President invites applications for the position of Executive Assistant/Project Manager to the Chief of Staff to provide confidential administrative and operational support.

The incumbent in this position will independently perform a full range of administrative and operational support services, preserving confidentiality and exercising a high level of discretion in performing assigned responsibilities. This position serves in the dual capacity of providing executive-level administrative support, as well as logistical and operational support, which may include acting as the agent of the Chief of Staff in routine administrative matters.

DUTIES AND RESPONSIBILITIES

General

• Provide executive-level administrative, logistical, and operational support to the Chief of Staff, occasionally acting as their agent in routine administrative matters.
• Maintain and oversee office communication channels (web, email, university-wide communications, calendars, and new technologies), recommending efficiencies and improvements.

Project & Initiative Support

• Manage and coordinate special projects assigned by the Chief of Staff, including monitoring task completion, setting deadlines, organizing events, and aligning resources with subject matter experts.
• Track and report progress of key institutional initiatives (e.g., strategic planning, operational priorities, governance) through dashboards, trackers, and summaries.
• Support research, data gathering, and preparation of background materials for executive decision‑making.
• Draft, proofread, and format correspondence, briefings, and presentations on behalf of the Chief of Staff.
• Coordinate communications with senior leadership, governance groups, and external stakeholders to ensure clarity, accuracy, and alignment with institutional goals.
• Manage and track correspondence to assure timely responses; draft or disseminate communications as directed.

Office Operations & Resource Management

• Assist with daily operations and workflow for the Chief of Staff and coordinate with staff in the President’s Office for seamless coverage.
• Support budget tracking, resource allocation, and administrative processes as assigned.
• Coordinate the meeting logistics (space, time, technology, travel, and etc.) for Cabinet and Senior Leadership Team meetings, ensuring preparedness for all engagements.

Confidentiality & Issue Management

• Handle sensitive information with discretion, diplomacy, and professionalism.
• Triage inquiries directed to the Chief of Staff, escalating or resolving as appropriate.
• Support responses to urgent or time‑sensitive matters and conduct research or inquiries to propose resolution options.
• Maintain strict confidentiality in all business and administrative activities.

Additional Responsibilities

• Provide administrative support for searches, committees, and task forces overseen by the President’s Office.
• Contribute to overall staff support of the Office of the President, assisting with events, programs, and projects as needed, and offering process improvement suggestions.
• Performs related duties, including back‑up coverage for the Executive Assistant to the President.

MINIMUM QUALIFICATIONS

• Three or more years of experience providing administrative support to a mid to high level executive or in a fast‑paced business office within a large, complex organization.
• Demonstrated experience managing a complex schedule of activities or equivalent.
• Experience analyzing data or information to support decision‑making; organizing schedules and resources to meet deadlines; managing projects through planning, execution, and completion; and consistently following through on assigned tasks.
• Professional experience preparing written correspondence, reports, or presentations; participating in meetings or discussions requiring clear verbal communication; and working collaboratively with diverse internal and external stakeholders in a support or liaison role.
• Demonstrated experience producing documents and reports with consistent accuracy and adherence to specified formatting standards.
• Experience working under tight deadlines, managing multiple assignments efficiently, and working independently with minimum supervision.

PREFERRED QUALIFICATIONS

• Experience providing mid‑to‑high level executive support in a large, complex organization.
• Experience working in a central administrative office within a higher education institution.
• Knowledge of UConn’s organizational structure and University policies and procedures.
• Experience drafting policies, reports, and memoranda.
• Experience managing sensitive or confidential information in a professional environment, with adherence to organizational policies and confidentiality protocols.

APPOINTMENT TERMS

This is a 40 hour per week, full‑time, 12‑month Confidential position, with an excellent benefits package including medical and retirement, as well as employee and dependent tuition reimbursement at the University of Connecticut (outlined here: https://hr.uconn.edu/employee-benefits-overview/). This position requires travel to meetings and satellite offices within the state, primarily in Storrs and Farmington.

TERMS AND CONDITIONS OF EMPLOYMENT

Employment of the successful candidate is contingent upon the successful completion of a pre‑employment criminal background check.

EEO STATEMENTS

All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community.

The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employee’s unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

The University of Connecticut is an AA/EEO Employer.