Strategic Executive Assistant to Operations Leadership

Mortenson; Charlotte (NC); On-site; USD 80,000 - 108,000; Full time

Benefits offered by this job

Medical, dental and vision plans

401k retirement plan with Mortenson 1:

Paid time off and holidays

Employer paid Life, AD&D, and short/di

Job summary

Mortenson in Charlotte, NC seeks an Executive Assistant to provide high-quality, professional support to Operating Group Leadership. You will work in-office with cross-functional teams to ensure smooth operations across projects.

The role requires a bachelor's or associate degree, at least four years of administrative experience including one year of executive support, and proficiency in MS Office. Confidentiality and strong communication are essential.

Qualifications

• Associate or bachelor's degree in Business Administration or equivalent experience.
• Minimum four years administrative experience, with at least one year of executive administrative support.
• Construction-related business experience preferred.
• Ability to maintain a high level of confidentiality and discretion.
• Detail-oriented with the ability to organize and manage multiple projects.
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
• Adaptive, effective communication and active listening skills.
• Positive and professional attitude with strong customer service skills.

Responsibilities

• Coordinate and schedule meetings, including room, equipment, catering, and participant details.
• Prepare materials, documents, and PowerPoint presentations for meetings and events; capture and distribute meeting minutes.
• Research, book, and coordinate travel arrangements; handle conference registrations and expense reports.
• Plan and coordinate events, including annual meetings, team outings, customer events, and holiday mailings.
• Order and manage technology items and office supplies; maintain printers and reconcile reports.
• Sort and distribute mail; create shipping labels; manage filing systems; perform contract comparisons.
• Prepare workspaces and coordinate orientation for new team members; handle apparel orders and invoice processing.
• Support Director of Operations with staffing and tracking spreadsheets; provide reception desk backup and build relationships across diverse backgrounds.

Skills

Administrative experience

Executive support

MS Office

Education

Business Administration degree

Tools

Microsoft Office

Job description

Mortenson in Charlotte, NC seeks an Executive Assistant to provide high-quality, professional support to Operating Group Leadership. You will work in-office with cross-functional teams to ensure smooth operations across projects.

The role requires a bachelor's or associate degree, at least four years of administrative experience including one year of executive support, and proficiency in MS Office. Confidentiality and strong communication are essential.