Strategic Executive Assistant - Operations, Travel and Events

Mortenson Construction; Charlotte (NC); On-site; USD 80,000 - 108,000; Full time

Benefits offered by this job

Medical & Vision

Dental

401(k) Match

Paid time off

Life/AD&D & Disability

Mental health resources

Tuition reimbursement

Adoption assistance

Gym membership discount

Job summary

Mortenson Construction seeks an Executive Assistant to provide high-quality, professional executive support to Operating Group Leadership in Charlotte, NC. The role involves coordinating meetings, preparing materials and PowerPoint presentations, and managing travel arrangements, events, and office operations.

The ideal candidate has a degree in Business Administration or equivalent experience with at least four years of administrative support, including one year in executive support, preferably

Qualifications

• Associate or bachelor’s degree in Business Administration or equivalent experience.
• Minimum four years administrative experience, with at least one year of executive administrative support.
• Construction-related business experience preferred.
• Ability to maintain a high level of confidentiality and discretion.
• Detail-oriented with the ability to organize and manage multiple projects.
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
• Adaptive, effective communication and active listening skills.
• Positive and professional attitude with strong customer service skills.

Responsibilities

• Coordinate and schedule meetings, including room, equipment, catering, and participant details.
• Prepare materials, documents, and PowerPoint presentations for meetings and events; capture and distribute meeting minutes.
• Research, book, and coordinate travel arrangements; handle conference registrations and expense reports.
• Plan and coordinate events, including annual meetings, team outings, customer events, and holiday mailings.
• Order and manage technology items and office supplies; maintain printers and reconcile reports.
• Sort and distribute mail; create shipping labels; manage filing systems; perform contract comparisons.
• Prepare workspaces and coordinate orientation for new team members; handle apparel orders and invoice processing.
• Support Director of Operations with staffing and tracking spreadsheets; provide reception desk backup and build relationships across diverse backgrounds.

Skills

Communication skills

Confidentiality

Detail oriented

Customer service

Multitasking

Education

Associate or Bachelor's degree in Business Administration or equivalent experience

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Mortenson Construction seeks an Executive Assistant to provide high-quality, professional executive support to Operating Group Leadership in Charlotte, NC. The role involves coordinating meetings, preparing materials and PowerPoint presentations, and managing travel arrangements, events, and office operations.

The ideal candidate has a degree in Business Administration or equivalent experience with at least four years of administrative support, including one year in executive support, preferably