Executive Administrative Assistant

Jobtailor; Dallas (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

Jobtailor is seeking an experienced Executive Administrative Assistant to support senior leadership in Dallas. The role focuses on calendar management, travel coordination, and high-quality correspondence.

You will organize files, coordinate with internal teams and partners, manage confidential information, and prepare reports for meetings. A strong emphasis is placed on discretion, multitasking, and professional communication.

Qualifications

• High school diploma or GED
• 5+ years’ executive administrative assistant experience
• Proven experience as an executive assistant, administrative assistant, or similar role
• Excellent organizational and time management skills
• Outstanding written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools
• Ability to multitask and prioritize tasks with minimal supervision
• Discretion and confidentiality are essential

Responsibilities

• Manage executives' calendars, schedule meetings, appointments, and travel arrangements
• Prepare and edit correspondence, communications, presentations, and other documents
• Coordinate and manage executive communications, including taking calls, responding to emails, and interfacing with clients
• Organize and maintain files, records, and documentation (physical and digital)
• Facilitate smooth communication between the executive and internal departments or external partners
• Track and follow up on projects, action items, and deadlines
• Arrange logistics for meetings, events, and conferences
• Handle confidential documents ensuring they remain secure
• Prepare reports and briefings for meetings
• Assist with personal tasks and errands, when necessary

Skills

Calendar management

Document preparation

Project tracking

Logistics coordination

File organization

Time management

Multitasking

Interpersonal communication

Education

High School Diploma

GED

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Productivity Tools

Job description

• Manage executives' calendars, schedule meetings, appointments, and travel arrangements
• Prepare and edit correspondence, communications, presentations, and other documents
• Coordinate and manage executive communications, including taking calls, responding to emails, and interfacing with clients
• Organize and maintain files, records, and documentation (physical and digital)
• Facilitate smooth communication between the executive and internal departments or external partners
• Track and follow up on projects, action items, and deadlines
• Arrange logistics for meetings, events, and conferences
• Handle confidential documents ensuring they remain secure
• Prepare reports and briefings for meetings
• Assist with personal tasks and errands, when necessary

Requirements

• High school diploma or GED
• 5+ years’ executive administrative assistant experience
• Proven experience as an executive assistant, administrative assistant, or similar role
• Excellent organizational and time management skills
• Outstanding written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools
• Ability to multitask and prioritize tasks with minimal supervision
• Discretion and confidentiality are essential

Core Competencies

Demonstrates expertise in managing executive schedules, communications, and logistics while maintaining confidentiality and discretion. Proficient in organizing documentation and facilitating effective communication across departments and with external partners.

Hard Skills

• Calendar Management
• Document Preparation
• Project Tracking
• Logistics Coordination
• File Organization

Soft Skills

• Time Management
• Multitasking
• Interpersonal Communication

Certifications & Qualifications

• High School Diploma
• GED

Industry Keywords

• Executive Assistant
• Administrative Assistant
• Client Interface
• Confidential Document Handling
• Meeting Coordination

Tools & Technologies

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Productivity Tools