Executive Administrative Assistant

Jobtailor; Denver (CO); On-site; USD 65,000 - 90,000; Full time

Job summary

Jobtailor in Denver is seeking an experienced Executive Assistant to support a high-level executive. You will manage calendars, coordinate meetings, and handle travel arrangements while preparing correspondence and reports.

The role requires exceptional organization, strong written and verbal communication, discretion, and the ability to multitask under minimal supervision. You will liaise with internal teams and external partners to ensure smooth operations.

Qualifications

• 5+ years of executive administrative assistant experience.
• Experience as executive/administrative assistant or similar role.
• Excellent organizational and time management skills.
• Outstanding written and verbal communication abilities.
• Discretion and confidentiality are essential.

Responsibilities

• Manage executives’ calendars, schedule meetings, appointments, and travel arrangements
• Prepare and edit correspondence, communications, presentations, and other documents
• Coordinate and manage executive communications, including taking calls, responding to emails, and interfacing with clients
• Organize and maintain files, records, and documentation (physical and digital)
• Facilitate smooth communication between the executive and internal departments or external partners
• Track and follow up on projects, action items, and deadlines
• Arrange logistics for meetings, events, and conferences
• Handle confidential documents ensuring they remain secure
• Prepare reports and briefings for meetings
• Assist with personal tasks and errands, when necessary

Skills

Communication

Organization

Time management

Multitasking

Discretion

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Responsibilities

• Manage executives’ calendars, schedule meetings, appointments, and travel arrangements
• Prepare and edit correspondence, communications, presentations, and other documents
• Coordinate and manage executive communications, including taking calls, responding to emails, and interfacing with clients
• Organize and maintain files, records, and documentation (physical and digital)
• Facilitate smooth communication between the executive and internal departments or external partners
• Track and follow up on projects, action items, and deadlines
• Arrange logistics for meetings, events, and conferences
• Handle confidential documents ensuring they remain secure
• Prepare reports and briefings for meetings
• Assist with personal tasks and errands, when necessary

Requirements

• High school diploma or GED
• 5+ years of executive administrative assistant experience
• Proven experience as an executive assistant, administrative assistant, or similar role
• Excellent organizational and time management skills
• Outstanding written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools
• Ability to multitask and prioritize tasks with minimal supervision
• Discretion and confidentiality are essential

Tools and Technologies

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook