Executive Administrative Assistant

Hunter Philips Executive Search; City of Schenectady (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Hunter Philips Executive Search is seeking an Executive Administrative Assistant to support a senior international leader in Schenectady, NY. This high-visibility role partners with the leader, shaping the agenda, coordinating cross-geography priorities and delivering impactful executive materials.

You will manage complex calendars, plan events, liaise with executives and stakeholders, and drive momentum on critical priorities while maintaining discretion, professionalism and an proactive,

Qualifications

• Bachelor's degree in Business, Finance or Marketing.
• 3+ years of executive assistant duties and project management.
• Strong Microsoft tools knowledge: PowerPoint, Excel, Smartsheets.

Responsibilities

• Partner with senior leaders to manage priorities and agenda.
• Plan events and coordinate senior-level engagements across geographies.
• Prepare high-quality executive materials and briefs for discussions.
• Interface professionally with executives, partners and stakeholders.
• Drive momentum on leadership priorities and ensure delivery.

Skills

Executive presence

Communication

Proactive mindset

Discretion

Organization

Education

Bachelor's degree in Business/Finance/Marketing

Tools

PowerPoint

Excel

Smartsheets

Job description

Executive Administrative Assistant – Schenectady, New York - $Excellent + Career Prospects –

Are you an Executive Administrative Assistant who wants to operate at the heart of a global business? Are you able to work proactively as a business partner to executive leadership teams? If so, please read on.

The Company

A global organization operating across the mission critical Data center sector, with a significant international footprint and an ambitious phase of growth and transformation.

The business is seeking a proactive Executive Administrative Assistant to act as a true Business Partner to support one of its most senior global leaders and play a central role in the effectiveness of the executive office.

The Role

This is a rare opportunity to work directly with a senior international leader in a highly visible, high-impact position where judgement, anticipation and influence are every bit as important as organization.

• Business Partner and trusted extension of the senior leader, anticipating requirements and helping drive their most important priorities.
• Bring structure, pace and clarity to a complex international leadership agenda.
• Event planning and Coordination of senior-level engagements, team meetings, leadership activity and key business priorities across multiple stakeholders and geographies.
• Act as a highly professional interface with executives, partners and senior stakeholders across the organization.
• Prepare high-quality executive materials and ensure the leader is fully briefed, prepared and positioned for key discussions.
• Maintain momentum across leadership priorities, ensuring actions and commitments translate into delivery.
• Take ownership of important executive-level projects and initiatives as required.

The Person

You will likely be an accomplished Executive Administrative Assistant, Executive Assistant and proven Business Partner offering C‑Suite support with experience operating alongside senior leaders in a complex organization.

You will bring:

• Bachelors Degree Business, Finance, Marketing,
• 3+ years of Executive assistant duties, event planning and project management.
• Strong knowledge and application in the use of Microsoft tools, PowerPoint, Excel, Smart Sheets for tracking activities.
• The confidence to operate with senior executives and influential stakeholders using Strong communication and an executive presence.
• A highly proactive and anticipatory style. Exceptional judgement, discretion and professionalism.
• Outstanding organization and personal accountability.
• Adaptable, able to solve problems with the ability to remain calm and effective in a fast-moving environment.
• A genuine mindset to operating as a trusted partner rather than simply provide ad hoc support.

This is a role with proximity to leadership, exposure to major business priorities and the opportunity to make a visible contribution to the effectiveness of a global executive.

The pathway for progression is real with option into a commercial, operations or special projects roles within 2 years.