Executive Administrative Assistant

HCSC; Chicago (IL); Presencial; USD 31.000 - 56.000; Jornada completa

Descripción de la vacante

Health Care Service Corporation in Chicago is seeking an Administrative Assistant to provide high-level support to senior leaders. The role involves managing executive calendars, drafting correspondence, preparing reports, coordinating meetings, and handling confidential documents with a high degree of discretion.

The position requires 3+ years of administrative experience, strong verbal and written communication, and proficiency in Word, Excel, PowerPoint, and Outlook.

Formación

• High School Diploma or G.E.D.
• 3 years of administrative support experience.
• Knowledge of office procedures and equipment.
• Verbal and written communication skills, including punctuation, composition, sentence structure, etc.
• High degree of confidentiality
• Independent judgment and initiative and act with authority as needed.
• PC proficiency to include Word, Excel, PowerPoint and Outlook
• Exhibit confidentiality, tact and diplomacy

Responsabilidades

• Proactively manage complex executive calendars, anticipating scheduling conflicts, shifting priorities, and business needs across multiple leaders.
• Independently exercise good judgement and prioritize competing administrative requests while supporting multiple senior leaders
• Coordinate schedules across multiple executives, leadership teams, and enterprise stakeholders.
• Effectively manage competing priorities while supporting multiple senior executives
• Demonstrate initiative, sound judgment, adaptability, and a solutions-oriented approach
• Work closely with executive leadership teams to support meeting preparation, operational activities and administrative coordination

Conocimientos

Calendar management

Discretion

Communication

Prioritization

Educación

High School Diploma

Herramientas

Word

Excel

PowerPoint

Outlook

Descripción del empleo

At HCSC, our employees are the cornerstone of our business and the foundation to our success. We empower employees with curated development plans that foster growth and promote rewarding, fulfilling careers.

Join HCSC and be part of a purpose-driven company that will invest in your professional development.

Job Summary

Under limited supervision, this position is responsible for providing high-level administrative support to senior leaders within a large, complex organization. The role requires exercising considerable discretion, independent judgment, initiative, and the ability to anticipate executive needs while effectively managing competing priorities, while performing secretarial, administrative and office management duties. Including composing and typing correspondence, report development, meeting coordination, maintenance of confidential documents, and screening phone calls and visitors. These duties require a thorough knowledge of divisional policies, practices and procedures to ensure the office functions efficiently. This Administrative Assistant level requires initiative and may entail decision making authority. Takes a broad perspective to problems and spots new, less obvious solutions.

Key Responsibilities

• Proactively manage complex executive calendars, anticipating scheduling conflicts, shifting priorities, and business needs across multiple leaders.


• Independently exercise good judgement and prioritize competing administrative requests while supporting multiple senior leaders


• Coordinate schedules across multiple executives, leadership teams, and enterprise stakeholders.


• Effectively manage competing priorities while supporting multiple senior executives


• Demonstrate initiative, sound judgment, adaptability, and a solutions-oriented approach


• Work closely with executive leadership teams to support meeting preparation, operational activities and administrative coordination

Job Requirements

• High School Diploma or G.E.D.


• 3 years of administrative support experience.


• Knowledge of office procedures and equipment.


• Verbal and written communication skills, including punctuation, composition, sentence structure, etc.


• High degree of confidentiality


• Independent judgment and initiative and act with authority as needed.


• PC proficiency to include Word, Excel, PowerPoint and Outlook


• Exhibit confidentiality, tact and diplomacy

Preferred Job Requirements

• Secretarial certificate from accredited secretarial school.


• Anticipates needs, takes initiative, and independently drives assigned activities to completion


• Experience supporting multiple senior leaders in a large, complex or matrixed organization


• Produces accurate, polished, and professional executive materials


• Effectively navigates changing priorities and time-sensitive requests


• Communicates proactively and consistently follows through on commitments

Pay Transparency Statement

At Health Care Service Corporation, you will be part of an organization committed to offering meaningful benefits to our employees to support their life outside of work. From health and wellness benefits, 401(k) savings plan, pension plan, paid time off, paid parental leave, disability insurance, supplemental life insurance, employee assistance program, paid holidays, tuition reimbursement, plus other incentives, we offer a robust total rewards package for employees. Learn more about our benefit offerings by visiting https://careers.hcsc.com/totalrewards.

The compensation offered will vary depending on your job-related skills, education, knowledge, and experience. This role aligns with an annual incentive bonus plan subject to the terms and the conditions of the plan.

Flex employees are expected to be in the office a minimum of three days a week. Management will have discretion to modify an employee's weekly schedule for exigent circumstances.

Employment Statement

We are an Equal Opportunity Employment employer dedicated to providing a welcoming environment where the unique differences of our employees are respected and valued. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristics. We are a drug-free and smoke-free workplace. Employment may be contingent upon successful completion of drug screening in accordance with applicable law.

Base Pay Range

$22.54 - $40.31

Exact compensation may vary based on skills, experience, and location.