Sr Executive Administrative Assistant

Health Care Service; Chicago (IL); Hybrid; USD 63,000 - 114,000; Full time

Job summary

Health Care Service Corporation is seeking an Administrative Assistant to perform secretarial and office management duties with initiative and discretion. Responsibilities include composing correspondence, report development, meeting coordination, and handling confidential documents while screening calls and visitors.

This Flex/Hybrid role requires in-office presence three days a week; the ideal candidate will have extensive administrative experience and strong MS Office skills.

Qualifications

• 6 years of upper level administrative/secretarial support experience.
• Knowledge of office procedures and equipment.
• Verbal and written communication skills, including punctuation and composition.
• Ability to multi-task in an environment with urgent deadlines.
• High degree of confidentiality.
• Independent judgment and initiative; act with authority as needed.
• PC proficiency to include Word, Excel, and PowerPoint.

Skills

Verbal and written communication

Multi-tasking

Confidentiality

Independent judgment

Office procedures

MS Office proficiency (Word, Excel, PP

Education

Secretarial certificate

2 years college coursework

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Job Summary

Under general direction, this position is responsible for exercising considerable discretion and independent judgment while performing secretarial, administrative and office management duties. Including composing and typing correspondence, report development, meeting coordination, maintenance of confidential documents, and screening phone calls and visitors. These duties require a thorough knowledge of policies, practices and procedures to ensure the office functions efficiently. This Administrative Assistant level requires initiative and may entail decision making authority.

Required Job Qualifications

• 6 years of upper level administrative/secretarial support experience.
• Knowledge of office procedures and equipment.
• Verbal and written communication skills, including punctuation, composition, sentence structure, etc.
• Ability to multi-task in an environment of urgent and shifting deadlines.
• High degree of confidentiality.
• Independent judgment and initiative and act with authority as needed
• PC proficiency to include Word, Excel, and PowerPoint

Preferred Job Qualifications

• Secretarial certificate from accredited secretarial school.
• 2 years of college level courses.
• Knowledge of the HCSC organizational structure.
• Familiarity with budget justification and preparation.
• Referral preference given to applicants able to take and meet testing criteria

This is Flex/Hybrid role with a 3 day in office requirement

Pay Transparency Statement

At Health Care Service Corporation, you will be part of an organization committed to offering meaningful benefits to our employees to support their life outside of work. From health and wellness benefits, 401(k) savings plan, pension plan, paid time off, paid parental leave, disability insurance, supplemental life insurance, employee assistance program, paid holidays, tuition reimbursement, plus other incentives, we offer a robust total rewards package for employees. Learn more about our benefit offerings by visiting https://careers.hcsc.com/totalrewards .

The compensation offered will vary depending on your job-related skills, education, knowledge, and experience. This role aligns with an annual incentive bonus plan subject to the terms and the conditions of the plan.

Flex employees are expected to be in the office a minimum of three days a week. Management will have discretion to modify an employee's weekly schedule for exigent circumstances.

HCSC Employment Statement

We are an Equal Opportunity Employment employer dedicated to providing a welcoming environment where the unique differences of our employees are respected and valued. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristics. We are a drug-free and smoke-free workplace. Employment may be contingent upon successful completion of drug screening in accordance with applicable law.

Base Pay Range

$63,300.00 - $114,300.00

Exact compensation may vary based on skills, experience, and location.