Executive Administrative Assistant

icare Rehabilitation Hospital & Physical Medicine Center; Plano (TX); On-site; USD 40,928 - 47,141; Full time

Benefits offered by this job

Paid licensure

Paid immunizations

Health Advocacy Services

Voluntary Life and AD&D Insurance

Job summary

icare Rehabilitation Hospital & Physical Medicine Center is seeking a detail-oriented Executive Administrative Assistant to manage administrative tasks like organizing travel for executives and handling communications. The role requires a high school diploma, strong computer skills, and proficiency in Microsoft Office Suite.

Key responsibilities include overseeing calendars, managing communications, and preparing reports. Additional benefits include paid licensure and various insurance plans. This is an outstanding opportunity to enhance organizational efficiency.

Qualifications

• Detail-oriented and professional executive administrative assistant.
• Ability to effectively prioritize responsibilities and work under pressure.

Responsibilities

• Oversee executives' calendars, scheduling meetings and travel arrangements.
• Manage email and phone communications with professionalism.
• Create reports and essential business documents as required.
• Organize and maintain confidential records and files.
• Support project management by tracking progress.

Skills

Strong proficiency in computer skills

Expertise in Microsoft Office Suite

Exceptional verbal and written communication abilities

Strong organizational and task management skills

Education

High school diploma or equivalent

Job description

Job Description

We are looking for a detail-oriented and professional Executive Administrative Assistant to manage a range of administrative tasks, including organizing travel arrangements for executives and handling email and phone communications remotely.

Pay: $29.71 - $34.22 per hour

Responsibilities

• Oversee executives' calendars, scheduling meetings, appointments, and travel arrangements.
• Manage email and phone communications, ensuring timely and professional responses.
• Create reports, presentations, and essential business documents as required.
• Organize and maintain confidential records and files.
• Plan and coordinate meetings, including drafting agendas and recording minutes.
• Support project management by tracking progress and following up on key tasks.
• Process expense reports and manage financial documentation.
• Maintain efficient office operations by overseeing supplies and coordinating with vendors.
• Perform various administrative duties to assist executives and enhance organizational efficiency.

Qualifications

• Strong proficiency in computer skills.
• Maintains a professional and polished appearance.
• High school diploma or equivalent.
• Expertise in Microsoft Office Suite.
• Exceptional verbal and written communication abilities.
• Strong organizational and task management skills.
• Ability to effectively prioritize responsibilities.
• Capable of working efficiently under pressure.

Additional Information

icare Rehabilitation Hospital & Physical Medicine Center is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, national origin, genetics, disability, marital status, age, veteran status, domestic partner status, medical condition or any other characteristic protected by law. All your information will be kept confidential according to EEO guidelines.

icare offers additional benefits as part of our compensation package, including paid licensure, paid immunizations, and direct payroll deposit, as well as Critical Illness, LTD, Hospital Indemnity, Accident, Pet, EAP, Business Travel, Health Advocacy Services, and Voluntary Life and AD&D Insurance.