Executive Administrative Assistant

The Planet Group; Boston (MA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

The Planet Group is seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership. You will manage calendars, coordinate meetings, and handle confidential information, acting as a key contact for internal and external stakeholders.

This role requires a polished, highly organized professional who can support the Dean’s Office operations and juggle multiple priorities with discretion and professionalism.

Qualifications

• Experience supporting senior leadership and managing calendars.
• Strong organization and attention to detail.
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication skills.

Responsibilities

• Manage complex calendars, schedule meetings, and prioritize appointments.
• Prepare meeting agendas, briefing materials, and concise meeting overviews.
• Monitor and manage a central department email inbox, routing inquiries and tracking follow-up.
• Coordinate meetings and provide administrative and logistical support.
• Handle confidential and sensitive information with discretion and professionalism.
• Serve as a key point of contact for internal and external stakeholders.
• Support the day-to-day operations and priorities of the Dean’s Office.
• Apply strong organizational, communication, analytical, and problem-solving skills to manage competing priorities.

Skills

Calendar management

Communication skills

Organizational skills

Discretion with confidentiality

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Schedule: Mostly on-site, with the potential for 1 remote day during some weeks

We are seeking an experienced Executive Assistant to provide high-level administrative support to.

This is a great opportunity for a highly organized and detail-oriented professional who can confidently manage calendars, coordinate meetings, handle confidential information, and serve as a key point of contact for internal and external stakeholders.

Key Responsibilities

• Manage complex calendars, schedule meetings, and prioritize appointments.
• Prepare meeting agendas, briefing materials, and concise meeting overviews.
• Monitor and manage a central department email inbox, routing inquiries and tracking follow-up.
• Coordinate meetings and provide administrative and logistical support.
• Handle confidential and sensitive information with discretion and professionalism.
• Serve as a key point of contact for internal and external stakeholders.
• Support the day-to-day operations and priorities of the Dean’s Office.
• Apply strong organizational, communication, analytical, and problem-solving skills to manage competing priorities.

Qualifications

• Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational, written, and verbal communication skills.
• Ability to manage multiple priorities and work independently.
• Strong judgment and attention to detail.
• Demonstrated discretion when handling confidential or sensitive information.
• Professional, proactive, and highly organized approach to administrative support.

Ideal Candidate

The ideal candidate is a polished and dependable administrative professional who is comfortable supporting senior leadership, managing competing priorities, coordinating complex schedules, and communicating with a wide range of stakeholders.