Executive Assistant

Attindas Hygiene Partners; Raleigh (NC); On-site; USD 70,000 - 95,000; Full time

Job summary

Attindas Hygiene Partners seeks an experienced Executive Assistant to support senior executives in a fast-paced environment. The role manages complex calendars, coordinates domestic and international travel, and handles confidential information with discretion.

The position requires 7+ years of executive support, strong communication skills, and proven vendor/office management abilities. A BA/BS in business administration is preferred.

Qualifications

• AA degree or BA/BS in business administration or related field.
• 7+ years of experience as executive assistant to senior level executives.
• Maintain high level of integrity, confidentiality and professionalism in fast paced environment.
• Highly proficient in verbal and written communication, calendaring, and domestic and international travel arrangements.

Responsibilities

• Manage and maintain executives’ complex schedules and travel arrangements.
• Administer executives’ and employees’ expense reports.
• Prepare requisitions, purchase orders and invoices.
• Manage office administration and vendor relationships, hotels and property management.
• Coordinate office space, interiors, furniture and lease.
• Coordinate administrative procedures and monitor projects including events and announcements.
• Prepare contracts, agreements, and presentation materials.

Skills

Executive support

Calendar management

Travel planning

Verbal communication

Written communication

Confidentiality

Team player

Education

AA degree or BA/BS in business administration

Tools

Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Responsibilities

• Manage and maintain executives’ complex schedules, executing meetings/ appointments, and scheduling all domestic and international travel arrangements.
• Administration of executives’ and employees’ expense reports.
• Prepare requisitions/purchase orders/invoices for processing
• Manage office administration to include working with vendors/suppliers, preferred hotels, and property management and maintain contracts
• Coordinate office space, allocation, reconfiguration, interiors/furniture and lease
• Coordinate and implement administrative procedures and monitor administrative projects, including catering, event planning, and company announcements
• Prepare email and letter correspondence, contracts, agreements, presentation materials and other business documents
• Manage incoming/ outgoing mail/packages via USPS, FedEx and UPS
• Maintain filing system and tracking of documents
• Perform other duties and project as needed and assigned.

Required Qualifications & Competencies

• AA degree or BA/BS degree in business administration or related field.
• 7+ years of experience as executive assistant to senior level executives with ability to learn quickly and work with little to no supervision.
• Capable of maintaining high level of integrity, confidentiality and professionalism in fast paced environment.
• Highly proficient in verbal and written communication, calendaring, and domestic and international travel arrangements.
• Team player with ability to interact with all levels of staff in fast passed environment remaining flexible.
• Proficiency with computers and office equipment with a wide variety of knowledge of office software to include Outlook, Word, Excel and PowerPoint.