Executive Admin to Manufacturing Leader (On-site)

Rogers Machinery Company, Inc.; Portland (OR); On-site; USD 44,000 - 52,000; Full time

Benefits offered by this job

Full medical, dental, vision & life

Profit sharing & 401k

Career training & growth support

Tuition reimbursement

Paid vacation and sick leave

Referral program

Flexible spending account

Employee assistance program

Job summary

Rogers Machinery Company, Inc. seeks a Senior Administrative Assistant to support the Senior Director of Manufacturing and the production team at our Portland, OR facility.

You will manage calendars, coordinate travel, prepare reports, and maintain vital documentation within the EOS operating framework. You will handle confidential information with discretion, coordinate cross-functional meetings, and support KPI reporting, budgets, and project tracking to keep manufacturing operations efficient

Qualifications

• Bachelor's degree preferred, or equivalent combination of education and experience.
• 3+ years as an Executive Assistant or senior administrative professional, ideally supporting operations or manufacturing leadership.
• Strong proficiency in Microsoft Office (Excel, Outlook, PowerPoint, Word); excellent written and verbal communication.
• Strong organizational skills managing multiple priorities in a fast-paced manufacturing environment.
• High degree of discretion and professionalism handling confidential information.

Responsibilities

• Provide dedicated administrative support to the Senior Director of Manufacturing and the production department, removing day-to-day administrative burden so leadership can stay focused on plant performance, quality, and continuous improvement.
• Manage the Senior Director's complex, shifting calendar; coordinate occasional travel arrangements, including branch visits.
• Prepare, format, and proofread correspondence, reports, and presentations; screen and prioritize email and draft routine responses.
• Prepare agendas, materials, and minutes for leadership, EOS Level 10, and staff meetings; own the meeting cadence by distributing agendas in advance and publishing minutes and action-item trackers promptly.
• Track action items and follow up on deadlines across departments.
• Handle financial, and proprietary operational or process information with discretion.
• Serve as the first point of contact for production department administrative needs, extending support to other production leadership team members as departmental priorities require.
• Maintain and update department documentation, SOPs, and tracking tools (Smartsheet, Excel); support data entry and record-keeping in Epicor.
• Coordinate meetings and communication across production, quality, engineering, and supply chain, including RMC's Tigard, Centralia, and Portland sites.
• Compile, validate, and distribute the Senior Director's own KPI reports and L10 scorecard, and support preparation of monthly operating review materials.
• Track manufacturing initiatives and cross-functional projects, keeping owners, due dates, and deliverables visible and on schedule.

Skills

Microsoft Office

Communication

Organization

Executive support

Education

Bachelor's degree preferred

Tools

Epicor ERP

Smartsheet

Job description

Rogers Machinery Company, Inc. seeks a Senior Administrative Assistant to support the Senior Director of Manufacturing and the production team at our Portland, OR facility.

You will manage calendars, coordinate travel, prepare reports, and maintain vital documentation within the EOS operating framework. You will handle confidential information with discretion, coordinate cross-functional meetings, and support KPI reporting, budgets, and project tracking to keep manufacturing operations efficient