Senior Administrative Assistant to the Sr Dir of Manufacturing - Corporate

Rogers Machinery Company, Inc.; Portland (OR); On-site; USD 44,000 - 52,000; Full time

Benefits offered by this job

Full medical, dental, vision & life

Profit sharing & 401k

Career training & growth support

Tuition reimbursement

Paid vacation and sick leave

Referral program

Flexible spending account

Employee assistance program

Job summary

Rogers Machinery Company, Inc. seeks a Senior Administrative Assistant to support the Senior Director of Manufacturing and the production team at our Portland, OR facility.

You will manage calendars, coordinate travel, prepare reports, and maintain vital documentation within the EOS operating framework. You will handle confidential information with discretion, coordinate cross-functional meetings, and support KPI reporting, budgets, and project tracking to keep manufacturing operations efficient

Qualifications

• Bachelor's degree preferred, or equivalent combination of education and experience.
• 3+ years as an Executive Assistant or senior administrative professional, ideally supporting operations or manufacturing leadership.
• Strong proficiency in Microsoft Office (Excel, Outlook, PowerPoint, Word); excellent written and verbal communication.
• Strong organizational skills managing multiple priorities in a fast-paced manufacturing environment.
• High degree of discretion and professionalism handling confidential information.

Responsibilities

• Provide dedicated administrative support to the Senior Director of Manufacturing and the production department, removing day-to-day administrative burden so leadership can stay focused on plant performance, quality, and continuous improvement.
• Manage the Senior Director's complex, shifting calendar; coordinate occasional travel arrangements, including branch visits.
• Prepare, format, and proofread correspondence, reports, and presentations; screen and prioritize email and draft routine responses.
• Prepare agendas, materials, and minutes for leadership, EOS Level 10, and staff meetings; own the meeting cadence by distributing agendas in advance and publishing minutes and action-item trackers promptly.
• Track action items and follow up on deadlines across departments.
• Handle financial, and proprietary operational or process information with discretion.
• Serve as the first point of contact for production department administrative needs, extending support to other production leadership team members as departmental priorities require.
• Maintain and update department documentation, SOPs, and tracking tools (Smartsheet, Excel); support data entry and record-keeping in Epicor.
• Coordinate meetings and communication across production, quality, engineering, and supply chain, including RMC's Tigard, Centralia, and Portland sites.
• Compile, validate, and distribute the Senior Director's own KPI reports and L10 scorecard, and support preparation of monthly operating review materials.
• Track manufacturing initiatives and cross-functional projects, keeping owners, due dates, and deliverables visible and on schedule.

Skills

Microsoft Office

Communication

Organization

Executive support

Education

Bachelor's degree preferred

Tools

Epicor ERP

Smartsheet

Job description

Senior Administrative Assistant to the Sr Dir of Manufacturing - Corporate

Job Category: General Administration

• Full-Time
• On-site

Locations

Showing 1 location

Portland, OR 97224, USA

Description

Company Overview:

Rogers Machinery, founded in 1949, specializes in industrial compressed air systems, blowers, vacuum pumps, and positive displacement pumps. We have 8 branches in the Northwest with full sales, service, and parts capability as well as locations in San Jose, CA, Atlanta, GA, Houston, TX, and Southern California.Our production facilities are in Portland, OR and Centralia, WA. Visit our web site for more information at www.rogers-machinery.com .

Rogers Core Values: Commitment to our Customers; Honesty; Safety; Commitment to our Employees and the Communities we serve.

Benefits:

• Full medical, dental, vision & life coverage


• profit sharing & 401k


• career training & growth support


• counseling, life coaching, financial planning, personal & professional support


• tuition reimbursement


• paid vacation and sick leave


• referral program


• flexible spending account


• legal aid


• voluntary additional benefits (accident, hospital, etc.)

Provides dedicated administrative support to the Senior Director of Manufacturing and the broader production department, removing day-to-day administrative burden so leadership can stay focused on plant performance, quality, and continuous improvement. This role manages calendaring, correspondence, meeting cadence, and department documentation, while also providing dedicated administrative support to launch Rogers Machinery's new remanufacturing/reconditioning (Reman) program as an immediate priority. The role works closely with production, quality, engineering, and supply chain within RMC's EOS operating framework.

• Provide dedicated administrative support to launch Rogers Machinery's new remanufacturing/reconditioning (Reman) program — coordinating the cross-functional team, maintaining program documentation and SOPs, and supporting KPI/L10 reporting — until the program is established.


• Manage the Senior Director's complex, shifting calendar; coordinate occasional travel arrangements, including branch visits.


• Prepare, format, and proofread correspondence, reports, and presentations; screen and prioritize email and draft routine responses.


• Prepare agendas, materials, and minutes for leadership, EOS Level 10, and staff meetings; own the meeting cadence by distributing agendas in advance and publishing minutes and action-item trackers promptly.


• Track action items and follow up on deadlines across departments.


• Handle financial, and proprietary operational or process information with discretion.


• Serve as the first point of contact for production department administrative needs, extending support to other production leadership team members as departmental priorities require.


• Maintain and update department documentation, SOPs, and tracking tools (Smartsheet, Excel); support data entry and record-keeping in Epicor.


• Coordinate meetings and communication across production, quality, engineering, and supply chain, including RMC's Tigard, Centralia, and Portland sites.


• Compile, validate, and distribute the Senior Director's own KPI reports and L10 scorecard, and support preparation of monthly operating review materials.


• Track manufacturing initiatives and cross-functional projects, keeping owners, due dates, and deliverables visible and on schedule.

Additional Job Duties:

• Prepare expense reports and departmental budget documentation.


• Own ad hoc research and special projects as assigned.


• Help track KPIs, quality metrics, and CI initiatives (5S, kaizen events, A3s).


• Coordinate onboarding logistics with HR for new hires across the production team — paperwork, scheduling, and equipment setup — while managers and directors continue to own their own team's onboarding and people decisions.


• Serve as the manufacturing department's coordination point with HR, keeping paperwork, scheduling, and administrative HR needs moving smoothly, while managers and lower directors retain ownership of their own team's HR matters.


• Coordinate vendor/supplier communications and maintain department calendars for shift coverage, training, and audits.


• Other duties as assigned by supervisor.

Qualifications:

• Bachelor's degree preferred, or equivalent combination of education and experience.


• 3+ years as an Executive Assistant or senior administrative professional, ideally supporting operations or manufacturing leadership.


• Strong proficiency in Microsoft Office (Excel, Outlook, PowerPoint, Word); excellent written and verbal communication.


• Strong organizational skills managing multiple priorities in a fast-paced manufacturing environment.


• High degree of discretion and professionalism handling confidential information.

Preferred Skills:

• Experience with ERP systems (Epicor preferred); familiarity with Smartsheet a plus.


• Familiarity with lean/CI concepts (5 Whys, DMAIC, kaizen).


• Familiarity with EOS (Entrepreneurial Operating System) meeting rhythms (Level 10 meetings, scorecards).

Physical Demands:

• Extended periods of time sitting at a desk/computer.


• Ability to move safely through an office and production areas.


• Comfortable spending time on the production floor and following site safety/PPE requirements.


• Must be able to occasionally lift up to 15 lbs. unaided (files, supplies).

Job Type:

• Full-time


• Health Insurance (medical and behavioral health)


• Vision Insurance


• Flexible Spending Account(s)


• Life Insurance


• Profit Share


• Paid Time Off


• 401(k) and Roth Plans


• Tuition Reimbursement


• Referral Program


• Professional Development Assistance


• Employee Assistance Program


• Mental Health Therapy and Coaching


• Legal Aid/ID Shield


• Pet Insurance


• Ancillary Benefits such as: Critical Illness, Accident, Voluntary Life Plans, Short and Long Term Disability Plans etc.

Pay Range:

• $32 - $38 per hour

People with a criminal record are encouraged to apply

Work Location: On-site with some Travel

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.