Executive Assistant & Project Coordinator for VP Team

Abbott; Plymouth (MN); On-site; USD 49,000 - 98,000; Full time

Benefits offered by this job

Free medical coverage

Great retirement plan

Tuition reimbursement

FreeU education benefit

Job summary

Abbott is seeking an experienced administrative professional to provide advanced level support to Divisional Vice Presidents and other leaders in the Electrophysiology business. The role is based onsite in Plymouth, MN, with occasional travel to St. Paul.

You will handle calendars, travel, correspondence, and document preparation while ensuring compliance with corporate policies. You must have 5+ years of admin or executive assistant experience, strong MS Office skills, and the ability to manage

Qualifications

• High School diploma or equivalent; associates degree preferred.
• 5+ years of administrative or executive assistant experience, supporting director levels.
• Proficient with Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.
• Strong calendar, travel coordination, and document creation skills.
• Familiarity with corporate and privacy rules, and ability to handle confidential information.

Responsibilities

• Provide administrative support to Divisional Vice Presidents and managers.
• Manage calendars, phones, and travel arrangements; prepare reports and presentations.
• Coordinate meetings/events and support onboarding of new staff.
• Prepare and modify business documents and correspondence; handle teleconferencing setup.
• Ensure compliance with corporate policies and secure handling of sensitive information.

Skills

Administrative support

Calendar management

Travel arrangements

Microsoft Office

Adobe Acrobat

Visio

OrgPlus

Lotus Notes

Outlook

Education

High School diploma

Associates degree preferred

Tools

Microsoft Office Suite

Adobe Acrobat

Visio

OrgPlus

Lotus Notes

Outlook

Job description

Abbott is seeking an experienced administrative professional to provide advanced level support to Divisional Vice Presidents and other leaders in the Electrophysiology business. The role is based onsite in Plymouth, MN, with occasional travel to St. Paul.

You will handle calendars, travel, correspondence, and document preparation while ensuring compliance with corporate policies. You must have 5+ years of admin or executive assistant experience, strong MS Office skills, and the ability to manage