Executive Admin to CIO | Calendar, Budgets & Projects

Texas ESC Region 16; Amarillo (TX); On-site; USD 27,000 - 34,000; Full time

Job summary

Texas ESC Region 16 in Amarillo, TX seeks an Administrative Assistant IV to provide high-level executive support to the CIO and coordinate technology department operations. Responsibilities include calendar management, budget oversight, vendor contracts, and event logistics, with end-to-end onboarding and records retention in line with policy.

The role requires 4–7 years of senior administrative experience, strong communication skills, and proficiency in MS Office and Google Workspace.

Qualifications

• 4 to 7 years of progressively responsible administrative or executive assistant experience.
• Strong administrative foundation with proficiency in MS Office and Google Workspace.
• Excellent written and verbal communication with professional grammar and spelling.

Responsibilities

• Manages CIO’s calendar, schedules meetings, and resolves scheduling conflicts.
• Prepares correspondence, reports, and forms with complete backup documents.
• Maintains files and records in retrievable systems and ensures confidentiality.
• Coordinates workshops, conferences, and events with logistics and timelines.
• Monitors budgets, tracks expenses, and processes purchasing and reimbursements.
• Communicates technology department updates and progress to stakeholders.

Skills

Executive support

Calendar management

Budget coordination

Written communication

Verbal communication

Vendor coordination

Project management

Discretion/confidentiality

Stakeholder relations

Education

High School diploma or GED

Tools

Microsoft Office Suite

Google Workspace

Job description

Texas ESC Region 16 in Amarillo, TX seeks an Administrative Assistant IV to provide high-level executive support to the CIO and coordinate technology department operations. Responsibilities include calendar management, budget oversight, vendor contracts, and event logistics, with end-to-end onboarding and records retention in line with policy.

The role requires 4–7 years of senior administrative experience, strong communication skills, and proficiency in MS Office and Google Workspace.