Executive IT Admin to CIO — Strategic Support & Vendor Liaison

UNAVAILABLE; Egg Harbor Township (NJ); On-site; USD 41,000 - 48,000; Full time

Job summary

Spencer's and Spirit in Egg Harbor Township, NJ is seeking a Temporary Executive Assistant to the CIO to provide high-level administrative and operational support to IT leadership, including executive calendar management, vendor coordination, accounts payable processes, communications, and event planning.

The ideal candidate is highly organized, proactive, with 3+ years of executive-level admin experience, and strong communication skills; proficiency in Microsoft Office is required, with a

Qualifications

• Associate's degree or equivalent with 3+ years executive-level administrative experience and/or training; Bachelor’s degree preferred.
• Strong organizational skills and ability to multitask in a fast-paced environment.
• Excellent interpersonal, verbal, and written communication skills; ability to communicate at all levels of the organization.
• Proficiency in Microsoft Word, Excel, Visio, Teams, PowerPoint, and Outlook.
• Ability to manage confidential information with a high level of sensitivity and accuracy.
• Professional demeanor, flexibility, and teamwork.
• Excellent problem-solving and analytical skills; proactive and discrete.

Responsibilities

• Oversee daily calendar management and coordinate meetings at the Executive level, ensuring alignment with company guidelines
• Coordinate and manage IT vendor’s onsite visits, legal documentation, and accounting processes
• Act as a liaison between the IT Department and Finance Department to lead in accounts payable management processes
• Coordinate Internal IT Communications and IT events
• Handle sensitive and confidential information with utmost discretion and professionalism
• Provide support as needed to IT leadership to ensure efficient daily operations
• Manage office supply inventory and orders, maintaining adequate stock levels
• Perform additional duties as assigned to support the IT department's goals under the direct supervision of the CIO

Skills

Strong organizational skills

Verbal and written communication

Team-oriented

Education

Associate's degree or equivalent

Tools

Microsoft Word

Excel

Visio

Teams

PowerPoint

Outlook

Job description

Spencer's and Spirit in Egg Harbor Township, NJ is seeking a Temporary Executive Assistant to the CIO to provide high-level administrative and operational support to IT leadership, including executive calendar management, vendor coordination, accounts payable processes, communications, and event planning.

The ideal candidate is highly organized, proactive, with 3+ years of executive-level admin experience, and strong communication skills; proficiency in Microsoft Office is required, with a