Senior Administrative & Operations Assistant

Talentify; Amarillo (TX); On-site; USD 36,000 - 60,000; Full time

Job summary

Talentify in Amarillo, TX is seeking an experienced administrative assistant to support Region 16 Education Service Center with accurate, efficient clerical work and customer service.

The role involves managing budgets across federal, state, and local funds, creating databases and spreadsheets for programs, coordinating travel and workshops, and handling routine communications with vendors and staff. A professional, service-oriented team player who can multi-task under pressure is essential.

Qualifications

• 3–5 years of job-related experience required.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Strong spelling, punctuation, and grammar.
• General office procedures including answering phones, filing, data entry, and organized workspace.
• Service-oriented, team player, self-motivated, responsible for assignments.
• Professional, tactful interaction with customers.

Responsibilities

• Assist the Director, Assistant Directors, and Coordinators to improve productivity.
• Manage and track budgets across multiple federal, state, and local funds.
• Create and maintain databases/spreadsheets for programs.
• Prepare requisitions and follow up with purchasers for materials and payments.
• Track and enter travel reimbursements monthly.
• Coordinate summer conferences and on-site sessions in ESCWorks.
• Register participants for workshops and organize materials.
• Prepare correspondence, travel arrangements, reports, and forms.
• Support other District Systems administrative assistants and assist with travel.
• Maintain confidentiality and professional relationships with clients and vendors.

Skills

Office administration

Microsoft Office

Google Workspace

Communication skills

Multi-tasking

Customer service

Professional image

Team player

Data entry

Organizational skills

Education

High School diploma or GED

Google Basics training

Budget/funding tracking understanding

Tools

Microsoft Office

Google Workspace

Job description

Talentify in Amarillo, TX is seeking an experienced administrative assistant to support Region 16 Education Service Center with accurate, efficient clerical work and customer service.

The role involves managing budgets across federal, state, and local funds, creating databases and spreadsheets for programs, coordinating travel and workshops, and handling routine communications with vendors and staff. A professional, service-oriented team player who can multi-task under pressure is essential.