CIO & IT Operations Executive Assistant

Spirit Halloween; Egg Harbor Township (NJ); On-site; USD 41,000 - 48,000; Part time

Job summary

Spirit Halloween is seeking a Temporary Executive Assistant to the CIO to provide high-level administrative support, manage complex calendars, coordinate IT vendor visits, and handle accounts payable. The role requires discretion, organization, and proactive communication across IT and Finance teams.

The ideal candidate has an associate degree and 3+ years of executive administrative experience, with a preference for a Bachelor's degree.

Qualifications

• Associate's degree or equivalent with 3+ years executive-level administrative experience.
• Bachelor’s degree preferred.
• Strong organizational and multitasking skills for a fast-paced environment.
• Excellent interpersonal and written communication, ability to handle confidential information.

Responsibilities

• Oversee daily calendar management and coordinate meetings at the Executive level.
• Coordinate IT vendor onsite visits, legal documentation, and accounting processes.
• Act as liaison between IT and Finance for accounts payable management.
• Coordinate IT communications and IT events.
• Handle sensitive information with utmost discretion.

Skills

Executive support

Calendar management

Vendor coordination

Accounts payable

Discretion

Communication

Education

Associate's degree

Bachelor’s degree preferred

Tools

Microsoft Word

Excel

Visio

Teams

PowerPoint

Outlook

Job description

Spirit Halloween is seeking a Temporary Executive Assistant to the CIO to provide high-level administrative support, manage complex calendars, coordinate IT vendor visits, and handle accounts payable. The role requires discretion, organization, and proactive communication across IT and Finance teams.

The ideal candidate has an associate degree and 3+ years of executive administrative experience, with a preference for a Bachelor's degree.