Executive Admin to C‑Suite — Hybrid, Calendar & Board Support

SolomonEdwards; Philadelphia (Philadelphia County); Hybrid; USD 55,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Sick leave

401(k)

Job summary

SolomonEdwardsGroup, LLC is seeking an Executive Administrative Assistant on a contract-to-hire basis for a financial services client in Center City, Philadelphia. The role will be primarily remote with some required on-site presence a few times monthly, hybrid in practice.

The position supports top leaders, manages calendars, handles confidential materials, coordinates meetings, and maintains board materials. Requires 5+ years in senior‑level administration and strong MS Office skills.

Qualifications

• Minimum of five years of progressively responsible administrative experience supporting senior-level executives and/or boards of directors.
• Demonstrated experience managing complex executive calendars, meetings, travel, and multiple competing priorities.
• Exceptional organizational, planning, and time-management skills with the ability to manage multiple projects and deadlines.

Responsibilities

• Provide direct administrative support to the President/CEO, CFO, and other leaders, including calendar management, scheduling, and travel arrangements.
• Screen and prioritize calls, visitors, correspondence, and requests with professionalism and diplomacy.
• Prepare, edit, and distribute executive communications, reports, and presentations.
• Coordinate meetings and logistics for the Executive Leadership Team.
• Maintain and administer the board portal, materials, and documentation.
• Organize confidential electronic and paper records and ensure privacy.
• Uphold professionalism, discretion, and confidentiality in handling sensitive matters.

Skills

Calendar management

Meeting coordination

Executive communication

Discretion & confidentiality

MS Office

Tools

MS Office

Job description

SolomonEdwardsGroup, LLC is seeking an Executive Administrative Assistant on a contract-to-hire basis for a financial services client in Center City, Philadelphia. The role will be primarily remote with some required on-site presence a few times monthly, hybrid in practice.

The position supports top leaders, manages calendars, handles confidential materials, coordinates meetings, and maintains board materials. Requires 5+ years in senior‑level administration and strong MS Office skills.