Executive Administrative Assistant

SolomonEdwards; Philadelphia (Philadelphia County); Hybrid; USD 55,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Sick leave

401(k)

Job summary

SolomonEdwardsGroup, LLC is seeking an Executive Administrative Assistant on a contract-to-hire basis for a financial services client in Center City, Philadelphia. The role will be primarily remote with some required on-site presence a few times monthly, hybrid in practice.

The position supports top leaders, manages calendars, handles confidential materials, coordinates meetings, and maintains board materials. Requires 5+ years in senior‑level administration and strong MS Office skills.

Qualifications

• Minimum of five years of progressively responsible administrative experience supporting senior-level executives and/or boards of directors.
• Demonstrated experience managing complex executive calendars, meetings, travel, and multiple competing priorities.
• Exceptional organizational, planning, and time-management skills with the ability to manage multiple projects and deadlines.

Responsibilities

• Provide direct administrative support to the President/CEO, CFO, and other leaders, including calendar management, scheduling, and travel arrangements.
• Screen and prioritize calls, visitors, correspondence, and requests with professionalism and diplomacy.
• Prepare, edit, and distribute executive communications, reports, and presentations.
• Coordinate meetings and logistics for the Executive Leadership Team.
• Maintain and administer the board portal, materials, and documentation.
• Organize confidential electronic and paper records and ensure privacy.
• Uphold professionalism, discretion, and confidentiality in handling sensitive matters.

Skills

Calendar management

Meeting coordination

Executive communication

Discretion & confidentiality

MS Office

Tools

MS Office

Job description

SolomonEdwardsGroup, LLC (“SolomonEdwards”) is a full-service professional services firm offering financial, operational, and technology consulting and operations support. We work with some of the world’s most prominent companies to help them envision and achieve a better future. We know that our consulting services are only as meaningful as the people and talent behind them, and we are committed to recruiting incredibly talented, committed, and collaborative individuals who can help us deliver exceptional client service. For more information, visit SolomonEdwards

Solomon Edwards is immediately seeking an Executive Administrative Assistant on contract to hire basis for a financial services company located in Center City, Philadelphia. The Executive Administrative Assistant will work primarily remote however regional candidates are required as there will be some on‑site requirements in their office needed several times a month.

Responsibilities of the Executive Administrative Assistant

• Provide direct administrative support to the President/CEO, CFO, and other key leaders, including complex calendar management, scheduling, meeting coordination, off‑site retreats, and travel arrangements.
• Manage competing priorities and proactively identify scheduling conflicts, deadlines, and other time‑sensitive matters requiring executive attention.
• Serve as a primary liaison between executive leadership and employees, vendors, board members, and other internal and external stakeholders.
• Screen and prioritize incoming calls, visitors, correspondence, and requests while exercising sound judgment, professionalism, and diplomacy.
• Prepare, review, edit, and distribute executive communications, including correspondence, memoranda, reports, forms, presentations, and other business materials.
• Coordinate meetings and related logistics for the Executive Leadership Team.
• Prepare meeting materials, maintain accurate meeting minutes, track follow‑up items, and support the timely distribution of information.
• Maintain and administer the organization’s board portal, ensuring board materials and related documentation are accurate, organized, and accessible.
• Organize and maintain corporate, historical, and confidential electronic and paper records.
• Maintain the highest level of professionalism, discretion, and confidentiality when handling sensitive organizational, executive, employee, and board‑related matters.

Requirements of the Executive Administrative Assistant

• Minimum of five years of progressively responsible administrative experience supporting senior‑level executives and/or boards of directors.
• Demonstrated experience managing complex executive calendars, meetings, travel, and multiple competing priorities.
• Exceptional organizational, planning, and time‑management skills, with the ability to manage multiple projects and deadlines simultaneously.
• Strong interpersonal skills and the ability to communicate professionally with executives, board members, employees, residents and families, vendors, and external constituents.
• Excellent written and verbal communication skills, including strong writing, editing, proofreading, and document‑formatting capabilities.
• Sound judgment, attention to detail, discretion, and the ability to independently manage confidential and sensitive information.
• Strong proficiency with Microsoft Office Suite and other office productivity tools, with the ability to quickly learn new technology, software, and administrative systems.
• Proactive and resourceful approach, with the ability to anticipate executive needs, solve problems, and follow through on responsibilities with minimal supervision.
• Pay Range: $40hr to $45hr (depending on experience)
• Employment Type: Contract to Hire
• Location: Center City, Philadelphia, PA 19103 (Hybrid)
• Work Schedule: Monday through Friday from 8am to 5pm

Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be provided to qualified applicants or candidates with disabilities upon request to enable them to perform essential functions. This role may require mobility to attend in‑person meetings, sitting or standing for extended periods, and the use of telephone, computer, or other electronic communication devices.

Salary Range: SolomonEdwards values your unique and individual experience and background. As such, we take a comprehensive approach when determining compensation for our roles. The compensation for this specific role is based on a wide range of factors, including but not limited to education, licensure and certifications, location, experience, and training. A reasonable estimate for the current hourly range for this role is $40 – $45.

Benefits: We are committed to providing health and financial stability by offering a comprehensive suite of benefits. Benefits include access to top‑tier employers and job opportunities, health insurance, sick leave, and 401(k).

Inclusion and Diversity Statement: SolomonEdwards is an Equal Opportunity/Affirmative Action employer. We firmly believe in fostering an inclusive and diverse workplace environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, veteran status, or any other characteristic protected by applicable laws. All employees, including managers and supervisors, are responsible for upholding our EEO and diversity principles. Discrimination or harassment of any kind will not be tolerated.

We value the contribution and wisdom of the team. At SolomonEdwards, we have built a vibrant and inclusive community. Our team members are curious, committed, and diverse. In keeping with our mission to build value through people, we cultivate a culture where differences are celebrated, and all members are treated fairly and equitably. Employees, business partners, and our extended stakeholder family are empowered to share their experiences, ideas, and perspectives and to be their whole selves.

Privacy: We adhere to the California Consumer Privacy Act (CCPA). Your privacy is important to us, and we never sell your data to third parties. Personal information is only collected to match applicants with job opportunities. Copy/paste this URL to learn more about your rights: SolomonEdwards' Privacy Policy.