Executive Admin Specialist – Secret Clearance & Travel

Northrop Grumman Corporation; Falls Church (VA); On-site; USD 67,000 - 111,000; Full time

Benefits offered by this job

9/80 work schedule

Great benefits

401k matching

Job summary

Northrop Grumman Corporation is seeking an Administrative Assistant 4 to support the Chief Information & Digital Office (CIDO) Enterprise Platforms & Applications and Engineering & Manufacturing Solutions value streams. The role demands discretion, strong organization, and the ability to manage multiple priorities in a fast-paced tech environment.

The successful candidate will handle high-level administrative tasks for directors and teams, coordinate meetings, and ensure efficient operations

Qualifications

• High school diploma or equivalent with 6 years of related administrative/clerical experience.
• Must be able to obtain a U.S. Government Secret level security clearance.
• Experience providing administrative support to managers or teams in a complex, fast-paced environment.
• Proficiency with Microsoft Office 365 and collaboration tools (SharePoint, OneDrive).
• Strong organizational, time-management, and multi-tasking skills with minimal supervision.
• Excellent written and verbal communication, with discretion handling confidential information.
• Demonstrated ability to build effective working relationships across teams.

Responsibilities

• Provide administrative support to 15+ directors and managers within EMS & EPA value streams.
• Calendar management, meeting coordination, travel planning, and expense reconciliation.
• Plan and support internal and external meetings, reviews, workshops, and town halls with agendas and minutes.
• Prepare, edit, and format documents for leadership review.
• Coordinate cross-functional activities across CIDO, engineering, and manufacturing teams.
• Maintain action items, deliverables, and decision logs; track completion.
• Support onboarding/offboarding activities including systems access and distribution lists.
• Maintain organization charts, distribution lists, and SharePoint/Teams sites.

Skills

MS Office Suite

Time management

Communication

Discretion

Education

High school diploma or equivalent

Tools

SharePoint

MS Office 365

Outlook

Job description

Northrop Grumman Corporation is seeking an Administrative Assistant 4 to support the Chief Information & Digital Office (CIDO) Enterprise Platforms & Applications and Engineering & Manufacturing Solutions value streams. The role demands discretion, strong organization, and the ability to manage multiple priorities in a fast-paced tech environment.

The successful candidate will handle high-level administrative tasks for directors and teams, coordinate meetings, and ensure efficient operations