Executive Administrative Specialist (TS/SCI Clearance)

Northrop Grumman; Falls Church (VA); On-site; USD 56,000 - 93,000; Full time

Benefits offered by this job

Health insurance

Life and disability insurance

Savings plan

Company paid holidays

PTO for vacation and/or personal

Job summary

Northrop Grumman in Falls Church, VA seeks an experienced Administrative Assistant to support the Director of Operational Excellence and the BD Excellence team. You will manage calendars, coordinate meetings, and prepare executive communications.

The role requires discretion with sensitive information, strong organization, and ability to work across cross‑functional teams. A TS/SCI clearance is preferred but not required; US citizenship is required for government work.

Qualifications

• Education/Experience: High school diploma + 6 years admin experience or Bachelor’s degree + 2 years admin experience.
• Advanced Microsoft Office (Word, PowerPoint, Outlook, Excel), Salesforce, SharePoint, internet/intranet.
• Experience hosting/participating in Zoom, Teams, Skype, etc.
• Proficient with Concur, ITRIP for travel and expenses.
• Ability to handle executive-level information with tact and discretion.

Responsibilities

• Manage the team’s calendar, travel, and expense reports.
• Organize and host in‑person and virtual meetings (Zoom, Teams, Skype); prepare agendas, minutes, and track follow‑up actions.
• Draft, proofread, and format correspondence, presentations, and reports for senior leadership.
• Serve as the central point of contact for internal and external stakeholders, handling confidential information with discretion.
• Coordinate cross‑team projects, track deliverables, and maintain SharePoint/intranet resources, and coordinating materials for export control approvals where appropriate.
• Anticipate needs, troubleshoot issues, and keep information flow timely and accurate.
• Support on‑site and off‑site events, ensuring all logistics are covered.

Skills

Executive communication

Discretion

Self-motivation

Education

Bachelor's degree + 2 years admin experience or high school diploma + 6 years admin experience

Tools

Microsoft Office (Word, PowerPoint, Outlook, Excel)

Salesforce

SharePoint

Concur

ITRIP

Job description

Northrop Grumman in Falls Church, VA seeks an experienced Administrative Assistant to support the Director of Operational Excellence and the BD Excellence team. You will manage calendars, coordinate meetings, and prepare executive communications.

The role requires discretion with sensitive information, strong organization, and ability to work across cross‑functional teams. A TS/SCI clearance is preferred but not required; US citizenship is required for government work.