Administrative Assistant 4

Northrop Grumman Corporation; Falls Church (VA); On-site; USD 67,000 - 111,000; Full time

Benefits offered by this job

9/80 work schedule

Great benefits

401k matching

Job summary

Northrop Grumman Corporation is seeking an Administrative Assistant 4 to support the Chief Information & Digital Office (CIDO) Enterprise Platforms & Applications and Engineering & Manufacturing Solutions value streams. The role demands discretion, strong organization, and the ability to manage multiple priorities in a fast-paced tech environment.

The successful candidate will handle high-level administrative tasks for directors and teams, coordinate meetings, and ensure efficient operations

Qualifications

• High school diploma or equivalent with 6 years of related administrative/clerical experience.
• Must be able to obtain a U.S. Government Secret level security clearance.
• Experience providing administrative support to managers or teams in a complex, fast-paced environment.
• Proficiency with Microsoft Office 365 and collaboration tools (SharePoint, OneDrive).
• Strong organizational, time-management, and multi-tasking skills with minimal supervision.
• Excellent written and verbal communication, with discretion handling confidential information.
• Demonstrated ability to build effective working relationships across teams.

Responsibilities

• Provide administrative support to 15+ directors and managers within EMS & EPA value streams.
• Calendar management, meeting coordination, travel planning, and expense reconciliation.
• Plan and support internal and external meetings, reviews, workshops, and town halls with agendas and minutes.
• Prepare, edit, and format documents for leadership review.
• Coordinate cross-functional activities across CIDO, engineering, and manufacturing teams.
• Maintain action items, deliverables, and decision logs; track completion.
• Support onboarding/offboarding activities including systems access and distribution lists.
• Maintain organization charts, distribution lists, and SharePoint/Teams sites.

Skills

MS Office Suite

Time management

Communication

Discretion

Education

High school diploma or equivalent

Tools

SharePoint

MS Office 365

Outlook

Job description

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: No

CLEARANCE TYPE: Secret

TRAVEL: Yes, 25% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

At the heart of Defining Possible is our commitment to missions. In rapidly changing global security environments, Northrop Grumman brings informed insights and secure technological solutions to enable strategic objectives. We’re looking for innovators who can help us keep building on our wide portfolio of secure, affordable, integrated, and multi-domain systems and technologies that fuel those missions and enable our company to thrive! By joining in our shared mission, we will support you in expanding your personal network and developing skills whether you are new to the field, or an industry thought leader. At Northrop Grumman, you will have the resources, support, and team to do some of the best work of your career.

Northrop Grumman's Corporate Sector's Chief Information & Digital Office (CIDO) is seeking an Administrative Assistant 4 to support its CIDO Enterprise Platforms & Applications / Engineering & Manufacturing Solutions.

The selected candidate will provide high-level administrative and operational support to leadership and teams within the Chief Information & Digital Office (CIDO), specifically supporting the Enterprise Platforms & Applications and Engineering & Manufacturing Solutions value streams. This role requires strong organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced, technology-focused environment. The successful candidate will work independently with minimal direction, handling sensitive information with discretion and professionalism.

Key Competencies:

• High level of integrity, discretion, and customer service orientation.
• Strong problem-solving skills and ability to anticipate needs.
• Adaptability and comfort with changing priorities and evolving business needs.
• Collaborative mindset and willingness to "roll up sleeves" to support team success.

Key Responsibilities:

• Administrative support to 15+ directors & managers within the EMS & EPA value streams.
• Provide comprehensive administrative support to value stream leaders and their teams, including calendar management, meeting coordination, travel planning, and expense reconciliation.
• Plan, schedule, and support internal and external meetings, reviews, workshops, and town halls (including agendas, logistics, facilities/virtual setup, materials, and minutes).
• Prepare, edit, and format correspondence, presentations, reports, and other documents for leadership review and broader distribution.
• Coordinate cross-functional activities and follow-ups across CIDO, engineering, manufacturing, and business stakeholders to support value stream objectives and key milestones.
• Maintain action item, deliverable, and decision logs; track completion and proactively follow up with owners.
• Support onboarding/offboarding activities for new team members (systems access coordination, distribution lists, workspace setup, introductory materials).
• Help manage team operating rhythms (staff meetings, cadence reviews, program reviews, PI/quarterly planning and retrospectives, etc.).
• Maintain organization charts, distribution lists, SharePoint/Teams sites, and shared repositories in alignment with CIDO standards.
• Assist with basic data collection and consolidation for status updates, metrics, and leadership reviews.
• Screen and prioritize emails, calls, and inquiries; respond or redirect on behalf of leadership as appropriate.
• Coordinate procurement requests for team needs (e.g., office supplies, minor equipment, software/service requests) per established procedures.
• Support site/event logistics, including visitor coordination, conference room scheduling, and security/IT access coordination.
• Handle sensitive and confidential information with a high degree of discretion and professionalism.
• Identify and implement administrative process improvements to increase efficiency and consistency across the value streams.

Basic Qualifications:

• High school diploma or equivalent and 6 years of related administrative/clerical experience (or an equivalent combination of education and experience aligned to Level 4 requirements).
• Candidates must have the ability to obtain a U.S. Government Secret level security clearance as a condition of continued employment.
• Demonstrated experience providing administrative support to managers or teams in a complex, fast-paced environment.
• Proficiency with Microsoft Office 365 (Outlook, Teams, Word, PowerPoint, Excel) and collaboration tools (e.g., SharePoint, OneDrive).
• Strong organizational, time-management, and multi-tasking skills with the ability to prioritize and follow through with minimal supervision.
• Excellent written and verbal communication skills, with attention to detail and accuracy.
• Proven ability to handle confidential information with discretion and maintain a high level of professionalism.
• Demonstrated ability to build effective working relationships across multiple teams and functions.

Preferred Qualifications:

• Experience supporting IT, engineering, digital, or technology-focused organizations.
• Familiarity with agile or value stream-based ways of working, including PI/quarterly planning and iterative delivery rhythms.
• Experience coordinating leadership reviews, program reviews, or complex cross-functional meetings.
• Experience with enterprise collaboration platforms and tools used for workflow, document management, and reporting.
• Demonstrated initiative in identifying and implementing process or administrative improvements.

We offer flexible work arrangements, phenomenal learning opportunities, exposure to a wide variety of projects and customers, and a very friendly team environment. At Northrop Grumman, we are on the cutting edge of innovation. Our diverse portfolio of programs means there are endless paths to cultivating your career. We also offer exceptional benefits/healthcare, a 9/80 work schedule option, and a great 401k matching program. Come join us!

Primary Level Salary Range: $66,600.00 - $111,000.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.