Entry-Level HR Administrative Assistant – Mission-Driven Nonprofit

Greenwich House, Inc.; New York (NY); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

403(b) plan

Generous paid time off

Employee discounts for Greenwich House

Job summary

Greenwich House is seeking an entry-level HR Administrative Assistant to join our Human Resources team in New York City. You will assist with recruitment, onboarding, records management, and general HR administration, ensuring accurate, confidential handling of staff data.

Based onsite at 623 Broadway, this full-time role (35 hours/week) supports the HR team and provides growth opportunities in a mission-driven nonprofit that serves the NYC community.

Qualifications

• Bachelor’s degree in HR, Business Administration, or related field, or equivalent experience preferred.
• Proficiency with Microsoft Office and exposure to HRIS software.
• Strong organizational and communication skills with high attention to detail.
• Ability to handle confidential information with discretion.

Responsibilities

• Maintain and update employee records, HR databases, and filing systems with confidentiality.
• Coordinate candidate communication for pre-hire steps and onboarding logistics.
• Support onboarding, including orientation materials and background checks.
• Process terminations in ADP and maintain termination trackers.
• Provide general administrative support to the HR department and respond to inquiries.
• Reconcile credit card statements using Nexonia and Doclink.
• Prepare employment verification letters and manage ID/access card creation.
• Assist supervisor with additional tasks as needed.

Skills

Organizational skills

Attention to detail

Communication skills

Discretion / confidentiality

Education

Bachelor's degree in HR / Business Admin or related field

Tools

Microsoft Office Suite

HRIS software exposure

ADP familiarity

Nexonia / Doclink (credit card reconciliation)

Job description

Greenwich House is seeking an entry-level HR Administrative Assistant to join our Human Resources team in New York City. You will assist with recruitment, onboarding, records management, and general HR administration, ensuring accurate, confidential handling of staff data.

Based onsite at 623 Broadway, this full-time role (35 hours/week) supports the HR team and provides growth opportunities in a mission-driven nonprofit that serves the NYC community.