Executive Admin Specialist: Meetings & Projects

stbancorp; United States; On-site; USD 21,000 - 42,000; Full time

Job summary

stbancorp is seeking an Executive Assistant to provide high-level administrative support to senior leaders in Indiana, PA. The role handles communications, scheduling, travel arrangements, and secretarial duties, ensuring smooth department operations.

Ideal candidates have 2–5 years in general office management, 1–2 years in a related role, and strong skills with Microsoft Office and presentation tools. The position requires independent work and teamwork to support executive objectives.

Qualifications

• Requires a high school diploma or equivalent, plus specialized training or a two-year degree.
• Requires two to five years general and one to two years of specialized experience in office management and administrative duties.

Responsibilities

• Receives, screens, and responds to emails, calls, and in-person inquiries from directors, shareholders, customers and vendors.
• Opens and sorts incoming mail for the department.
• Plans travel and meeting arrangements; schedules appointments and field visits.
• Orders supplies, files, and maintains office materials.
• Coordinates food deliveries for meetings and supports secretarial tasks as needed.
• Captures meeting minutes and supports presentation design using technology.

Skills

Executive support

Scheduling

Travel arrangements

Email & phone handling

Secretarial duties

Education

High school diploma or equivalent; two-year degree

Tools

Microsoft Office

Presentation design tools

Job description

stbancorp is seeking an Executive Assistant to provide high-level administrative support to senior leaders in Indiana, PA. The role handles communications, scheduling, travel arrangements, and secretarial duties, ensuring smooth department operations.

Ideal candidates have 2–5 years in general office management, 1–2 years in a related role, and strong skills with Microsoft Office and presentation tools. The position requires independent work and teamwork to support executive objectives.