Executive Admin Specialist – Financial Services (On-site)

CEI; Jersey City (NJ); Hybrid; USD 39,000 - 44,000; Part time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) match

Job summary

CEI is seeking an Administrative Assistant to support senior leaders in a fast-paced financial services environment in Jersey City, NJ. The role focuses on high-volume coordination, calendar management, travel planning, and proactive communication. On-site presence is essential for this position.

The role requires 3-5 years of relevant experience, advanced MS Office skills, and a Bachelor's degree. The position offers a 5-month W-2 contract with potential extension or conversion to full-time and

Qualifications

• 3-5 years of administrative assistant experience supporting senior stakeholders in a corporate environment (financial services preferred).
• Advanced proficiency with Microsoft Outlook and Excel; strong skills in Word and PowerPoint.
• Excellent written and verbal communication skills; proactive, service-oriented approach.

Responsibilities

• Provide day-to-day executive administrative support including calendar, meeting, and travel coordination (domestic and international).
• Coordinate virtual and in-person meetings (including video/audio conferencing) and support meeting logistics end-to-end.
• Manage high-volume expense reporting, invoice processing, and related documentation with accuracy and timeliness.

Skills

Executive support

Calendar management

Travel coordination

Expense processing

Microsoft Office

Communication

Education

Bachelor's degree

Tools

Concur

SailPoint

Tableau

Job description

CEI is seeking an Administrative Assistant to support senior leaders in a fast-paced financial services environment in Jersey City, NJ. The role focuses on high-volume coordination, calendar management, travel planning, and proactive communication. On-site presence is essential for this position.

The role requires 3-5 years of relevant experience, advanced MS Office skills, and a Bachelor's degree. The position offers a 5-month W-2 contract with potential extension or conversion to full-time and