Administrative Assistant

CEI; Jersey City (NJ); Hybrid; USD 39,000 - 44,000; Part time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) match

Job summary

CEI is seeking an Administrative Assistant to support senior leaders in a fast-paced financial services environment in Jersey City, NJ. The role focuses on high-volume coordination, calendar management, travel planning, and proactive communication. On-site presence is essential for this position.

The role requires 3-5 years of relevant experience, advanced MS Office skills, and a Bachelor's degree. The position offers a 5-month W-2 contract with potential extension or conversion to full-time and

Qualifications

• 3-5 years of administrative assistant experience supporting senior stakeholders in a corporate environment (financial services preferred).
• Advanced proficiency with Microsoft Outlook and Excel; strong skills in Word and PowerPoint.
• Excellent written and verbal communication skills; proactive, service-oriented approach.

Responsibilities

• Provide day-to-day executive administrative support including calendar, meeting, and travel coordination (domestic and international).
• Coordinate virtual and in-person meetings (including video/audio conferencing) and support meeting logistics end-to-end.
• Manage high-volume expense reporting, invoice processing, and related documentation with accuracy and timeliness.

Skills

Executive support

Calendar management

Travel coordination

Expense processing

Microsoft Office

Communication

Education

Bachelor's degree

Tools

Concur

SailPoint

Tableau

Job description

Administrative Assistant - Financial Services

Job at a Glance

• Administrative Assistant - Financial Services
• Location: Jersey City, NJ (on-site)
• Contract: W2 only, 5 month contract with potential for extension or conversion to full time with our client
• Pay: $ 30.00/hour + optional medical, dental, vision, 401(k) match

Overview

Join a platform services/administrative support team at a large financial services environment supporting front-office leaders and high-priority internal stakeholders. This role focuses on high-volume coordination (calendar, travel, meetings, events) and process-driven administrative execution, with an emphasis on organization, discretion, and proactive communication. On-site presence is an essential function of the position.

Key Responsibilities

• Provide day-to-day executive administrative support including calendar, meeting, and travel coordination (domestic and international).
• Coordinate virtual and in-person meetings (including video/audio conferencing) and support meeting logistics end-to-end.
• Manage high-volume expense reporting, invoice processing, and related documentation with accuracy and timeliness.
• Plan and execute logistics for internal/external events (workshops, client meetings, roadshows, team events).
• Maintain distribution lists and assist with departmental reporting and documentation organization.
• Support onboarding/transfer/separation administrative tasks and visitor logistics as needed.
• Partner with other administrative professionals to ensure seamless coverage across leaders and teams.

Required Skills

• 3-5 years of administrative assistant experience supporting senior stakeholders in a corporate environment (financial services preferred).
• Advanced proficiency with Microsoft Outlook and Excel; strong skills in Word and PowerPoint.
• Strong organizational skills with the ability to multitask, prioritize, and deliver accurately under deadlines.
• Excellent written and verbal communication skills; proactive, service-oriented approach.
• Experience with heavy expense processing, travel coordination, and calendar/meeting management.
• High degree of professionalism, discretion, and ability to handle sensitive information.
• On-site availability in Jersey City, NJ.

Education

• Bachelor's degree or higher.

Preferred Skills

• Experience developing or improving administrative procedures, controls, and reporting.
• Familiarity with procurement and travel/expense tools (e.g., Concur or similar).
• Experience using access/request management tools (e.g., SailPoint or similar).
• Exposure to reporting/visualization tools (e.g., Tableau).
• Experience supporting event planning and client/visitor logistics in a fast-paced environment.
• Project planning skills (creating and maintaining project plans; tracking deliverables).

Why Should I Apply?

This is a high-visibility opportunity to support senior stakeholders in a structured, fast-paced environment while expanding your administrative operations and coordination skill set.

About CEI:

As a trusted technology partner, CEI delivers solutions that help our customers transform their business and achieve meaningful results. From strategy and custom application development through application management - our technology and digital experience services are tailored to meet each unique need of our customers. Our staffing solutions bring specialized skills to complement our customers' workforce and project requirements.