Executive Admin Secretary

Adecco; Madisonville (KY); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K plan

Job summary

Adecco is assisting in the search for an organized Executive Administrative Assistant in Madisonville, KY. This is a first shift, long-term role requiring strong multi-tasking, Excel-level computer skills, and excellent time management.

Primary duties include front desk reception, mail processing, payroll data entry in KHRIS, purchasing in eMARS, and supporting district office operations with accuracy and professionalism.

Qualifications

• Bachelor's degree with 1 year of professional/admin/business experience or 5 years of professional/admin/business experience without a degree.
• Strong multitasking and time management skills.
• Excellent computer skills and receptionist/customer service background.

Responsibilities

• Receives front-desk visitors, answers calls, directs inquiries to staff.
• Manages daily front-office operations and prioritizes tasks.
• Handles mail, shipments, and office supplies; maintains equipment readiness.
• Performs payroll data entry in KHRIS and tracks attendance and leave.
• Processes purchasing and finance-related documents in eMARS; supports reporting.

Skills

Multi-tasking

Time management

Computer skills

Receptionist/customer service

Education

Bachelor's degree with 1 year of admin/professional experience

5 years admin/professional experience without degree

Tools

KHRIS

eMARS

GAX documents

Job description

Adecco is assisting in the search for an organized Executive Administrative Assistant in Madisonville, KY. This is a long-term opportunity that will give you valuable experience to enhance your career. The ideal candidate can multi-task, have excellent computer skills, and has exceptional time management skills.

This is a 1st shift opportunity, with pay ranging $18 an hr. This is not a remote position.

An up to date resume is required to be considered for this position.

Responsibilities for this Executive Administrative Assistant position include but are not limited to:

1. Provides primary receptionist and customer service support for the District Office by serving as the first point of contact for employees, contractors, local officials, and the general public. Greets visitors, answers and routes incoming telephone calls, responds to routine questions, directs customers to the appropriate staff, and ensures every visitor receives prompt and professional assistance.
2. Manages the daily operation of the District Office front office by maintaining the reception area, processing incoming visitors, monitoring office activity, and ensuring administrative functions continue smoothly throughout the day. Balances frequent interruptions while supporting multiple employees and responding to changing priorities.
3. Processes incoming and outgoing mail, UPS, FedEx, and other deliveries for the District. Sorts and distributes mail, prepares outgoing shipments, coordinates package pickups, and ensures time-sensitive correspondence reaches the appropriate employees. Maintains copier paper and office supply levels, reports equipment issues, and helps keep shared office equipment operational.
4. Provides payroll and administrative support by entering payroll information into KHRIS, maintaining attendance and leave documentation, assisting with financial records, and ensuring administrative documents are completed accurately and submitted by required deadlines.
5. Processes financial and purchasing transactions by preparing GAX documents in eMARS, serving as backup for the District Pro Card program, maintaining supporting documentation, and assisting with administrative reports and recordkeeping. Ensures policies, procedures, and administrative reference materials remain current as updates are implemented.
6. Maintains a thorough working knowledge of Kentucky Transportation Cabinet policies, procedures, and administrative processes in order to answer questions, explain requirements, and direct employees and the public to the appropriate resources when additional assistance is needed.
7. Serves as a dependable backup for other administrative functions within the district when needed, assisting coworkers during vacancies, absences, or periods of increased workload to ensure continuity of operations.

Hours – Monday – Friday – 7am – 3:30 pm with 1 hour , 37. 5 hours per week

Experience (as per our job spec) – bachelors degree with 1 yr of professional, admin, or business exp

Or 5 yrs of professional, admin, or business exp without a bachelor’s degree

Adecco provides one of the most comprehensive benefits packages in the industry to contract workers. Benefits are available to you as a contractor after one week of employment.

Pay Details:

$18.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

Employer Compliance and Fair Chance Disclosure:

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.