Executive Admin Assistant — Front Desk & Office Ops

Adecco US, Inc.; Madisonville (KY); On-site; USD 992,000 - 1,091,000; Full time

Benefits offered by this job

Benefits after 1 week

401K plan

Paid time off

Job summary

Adecco US, Inc. is assisting in the search for an organized Executive Administrative Assistant in Madisonville, KY. This is a long-term opportunity on the 1st shift with pay of $18.00 per hour. This is not a remote position.

An up-to-date resume is required to be considered for this position. The role includes reception, front-office operations, payroll input, purchasing support, and policy guidance within the Kentucky Transportation Cabinet.

Qualifications

• Bachelor's degree with 1 year of professional, admin, or business experience OR 5 years of professional, admin, or business experience without a bachelor’s degree.

Responsibilities

• Provides primary receptionist and customer service support for the District Office by serving as the first point of contact for employees, contractors, local officials, and the general public.
• Manages the daily operation of the District Office front office, balancing interruptions while supporting multiple employees.
• Processes incoming and outgoing mail, UPS, FedEx, and other deliveries for the District.
• Provides payroll and administrative support by entering payroll information into KHRIS and maintaining attendance records.
• Processes financial and purchasing transactions by preparing GAX documents in eMARS and supporting the District Pro Card program.
• Maintains knowledge of Kentucky Transportation Cabinet policies and assists staff and the public.
• Serves as a backup for other administrative functions within the district when needed.

Skills

multi-tasking

excellent computer skills

time management

Education

Bachelor's degree

1 year professional/admin/business exp

Tools

KHRIS

eMARS

Job description

Adecco US, Inc. is assisting in the search for an organized Executive Administrative Assistant in Madisonville, KY. This is a long-term opportunity on the 1st shift with pay of $18.00 per hour. This is not a remote position.

An up-to-date resume is required to be considered for this position. The role includes reception, front-office operations, payroll input, purchasing support, and policy guidance within the Kentucky Transportation Cabinet.