Executive Admin & Scheduling Specialist

NSF; Ann Arbor (MI); On-site; USD 42,000 - 54,000; Full time

Job summary

NSF is seeking an Administrative Assistant to provide comprehensive support to the department and leadership team. You will manage calendars, coordinate meetings, prepare materials, and handle travel arrangements, contributing to efficient operations in a fast-paced environment.

The role requires strong organizational skills, attention to detail, and the ability to maintain confidentiality while working with senior leaders and multiple teams across the organization.

Qualifications

• High school diploma or equivalent is required.
• Associate degree is preferred.
• 2+ years of administrative, executive support, or office management experience preferred.
• Experience supporting senior leaders or multiple teams is a plus.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and accuracy.
• Professional judgment and problem-solving skills.
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.

Responsibilities

• Provide administrative support to leaders.
• Maintain calendars, schedule meetings, and coordinate appointments.
• Organize and maintain electronic and paper filing systems.
• Schedule and coordinate meetings, conference calls, and virtual events.
• Prepare agendas, meeting materials, and presentation documents.
• Coordinate travel arrangements, lodging, and expense reporting.
• Assist with planning team events, offsites, and special projects.
• Maintain confidentiality when handling sensitive information.
• Foster a professional and positive working environment.

Skills

Organizational skills

Time management

Verbal and written communication

Discretion and confidentiality

Independence and teamwork

MS Office proficiency

Meet deadlines

Attention to detail

Problem solving

Professional judgment

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office Suite

Job description

NSF is seeking an Administrative Assistant to provide comprehensive support to the department and leadership team. You will manage calendars, coordinate meetings, prepare materials, and handle travel arrangements, contributing to efficient operations in a fast-paced environment.

The role requires strong organizational skills, attention to detail, and the ability to maintain confidentiality while working with senior leaders and multiple teams across the organization.