Executive Assistant to Department Head Academic Operations

NC State University; Raleigh (NC); On-site; USD 55,000 - 85,000; Full time

Job summary

NC State University in Raleigh seeks an organized Executive Assistant to support the Department Head in daily operations. This on-campus role focuses on coordinating calendars, meetings, and travel, while supporting faculty advancement and communications.

The successful candidate will manage complex schedules, prepare briefing materials, and coordinate faculty interview logistics with internal and external stakeholders, ensuring strategic alignment and smooth operations.

Responsibilities

• Coordinate complex calendars and meetings for the Department Head.
• Arrange travel and lodging, and manage related approvals.
• Prepare agendas, minutes, and briefing materials for department meetings.
• Support faculty search processes: scheduling interviews, travel, and reimbursements.
• Draft communications and maintain reports for departmental initiatives.
• Foster collaborative relationships across department, college, and external partners.

Skills

Calendar management

Travel arrangements

Executive support

Meeting coordination

Job description

NC State University in Raleigh seeks an organized Executive Assistant to support the Department Head in daily operations. This on-campus role focuses on coordinating calendars, meetings, and travel, while supporting faculty advancement and communications.

The successful candidate will manage complex schedules, prepare briefing materials, and coordinate faculty interview logistics with internal and external stakeholders, ensuring strategic alignment and smooth operations.