Executive Admin Partner to the President’s Office

Berkadia Proprietary Holding LLC; Chevy Chase (MD); On-site; USD 47,000 - 50,000; Full time

Benefits offered by this job

Volunteer hours

ERGs

Family planning services

Parental leave (12 weeks)

Mental health benefits

Tuition reimbursement

Pet insurance discounts

Job summary

Berkadia in Chevy Chase, MD is seeking a Senior Administrative Assistant to support the Office of the President and People Focus Leadership Teams. You will manage calendars, coordinate meetings, handle invoices, and assist with travel and event planning in a fast-paced, collaborative environment.

Ideal candidates are proficient in Microsoft Office, highly organized, and capable of clear written and verbal communication with all levels of the organization.

Qualifications

• Proficient in Microsoft Office Suite, including Outlook, Word, PowerPoint, Excel, and Teams.
• Possesses strong organizational skills and the ability to multitask effectively in a fast-paced environment, ensuring attention to detail.
• Skilled in managing stakeholder expectations and proactively communicating delays due to conflicting priorities.
• Demonstrates excellent communication abilities, clear writing and speaking with all levels of the organization.

Responsibilities

• Manage Outlook calendar and appointments for CPO, and SVP manager's daily.
• Coordinate and schedule meetings and appointments.
• Organize and prepare for meetings, including gathering information, sending invitations, and tending to logistics of meetings.
• Submit invoices related to Human Resources, Recruitment, Benefits, Diversity, Leadership & Development and Berkadia Way related department expenses.
• Complete monthly expense reports.
• Coordinate travel arrangements and reservations, as needed.
• Respond to and resolve administrative inquiries and questions, as needed.
• Support the needs of People Focused departments by handling incoming emails and phone calls to the Human Resources Department and directs them to the appropriate team member(s) as needed.
• Plan events, luncheons, and team engagement activities.
• Proofread and type documents and correspondence produced by the department.
• Ship Employment Law posters to various office locations across the country to ensure compliance.
• Upkeep company intranet site content so that it is current and a helpful resource to employees.
• Order office supplies and maintain inventory.
• Receive and distribute office mail, as needed.
• Provide back up to receptionist on a rotating schedule with other assistants.
• Other duties as assigned.

Skills

Multitasking

Communication

Stakeholder management

Office coordination

Organizational skills

Tools

Outlook

Word

PowerPoint

Excel

Teams

Job description

Berkadia in Chevy Chase, MD is seeking a Senior Administrative Assistant to support the Office of the President and People Focus Leadership Teams. You will manage calendars, coordinate meetings, handle invoices, and assist with travel and event planning in a fast-paced, collaborative environment.

Ideal candidates are proficient in Microsoft Office, highly organized, and capable of clear written and verbal communication with all levels of the organization.