Executive Support Specialist — People Leadership

Berkadia; Chevy Chase, Northern (MD, KY); Hybrid; USD 47,000 - 50,000; Full time

Benefits offered by this job

Volunteer hours & donation matching

Employee Resource Groups (ERGs)

Parental leave up to 12 weeks

Mental health support & counseling

Tuition reimbursement program

Pet insurance discounts

And more!

Job summary

Berkadia in Chevy Chase, MD is seeking a Senior Administrative Assistant to support the Office of the President and People Focused teams. You will manage calendars, coordinate meetings, organize materials, and handle travel arrangements to ensure smooth operations across HR, Talent Acquisition, Learning & Development and Berkadia Way.

The role requires strong organizational skills, effective communication, and the ability to multitask in a dynamic corporate environment.

Qualifications

• Proficient in Microsoft Office Suite with Outlook, Word, PowerPoint, Excel, and Teams.
• Strong organizational skills and ability to multitask in a fast-paced environment.
• Excellent written and verbal communication across all levels.

Responsibilities

• Manage Outlook calendar and appointments for CPO and SVP managers daily.
• Coordinate and schedule meetings and appointments.
• Prepare for meetings, gather information, send invitations, and handle meeting logistics.
• Submit invoices related to HR, Recruitment, Benefits, Diversity, L&D and Berkadia Way expenses.
• Complete monthly expense reports.
• Coordinate travel arrangements and reservations as needed.
• Respond to and resolve administrative inquiries for HR, Recruitment, and related departments.
• Support People Focused departments by handling incoming emails and calls and directing them accordingly.
• Plan events, luncheons, and team engagement activities.
• Proofread and type documents produced by the department.
• Manage department PoliteMail account.
• Ship Employment Law posters to various office locations nationwide.
• Maintain current intranet content as a helpful employee resource.
• Order office supplies and maintain inventory.
• Receive and distribute office mail; back up receptionist on a rotation schedule.
• Other duties as assigned.

Skills

Organizational skills

Multitasking

Stakeholder management

Clear communication

Tools

Microsoft Office Suite

Outlook

Word

PowerPoint

Excel

Teams

Job description

Berkadia in Chevy Chase, MD is seeking a Senior Administrative Assistant to support the Office of the President and People Focused teams. You will manage calendars, coordinate meetings, organize materials, and handle travel arrangements to ensure smooth operations across HR, Talent Acquisition, Learning & Development and Berkadia Way.

The role requires strong organizational skills, effective communication, and the ability to multitask in a dynamic corporate environment.