Executive Admin Partner to Leadership | Hospitality Focus

Shore Lodge; Idaho; On-site; USD 40,000 - 58,000; Full time

Job summary

Shore Lodge in McCall, Idaho, seeks an organized Administrative Assistant to support the Executive Team and manage office operations. You will greet visitors, handle calls, coordinate orientations, and liaise with vendors to ensure smooth daily operations.

The role requires confidentiality, strong communication, and proficient use of MS Office. This full-time position focuses on delivering exceptional hospitality and professional service.

Qualifications

• High school diploma or equivalent.
• 1–3 years of administrative experience.
• Experience supporting executive leadership is a plus.
• Proficient in Word, Excel, and Outlook.

Responsibilities

• Greet visitors and manage calls, directing inquiries.
• Provide administrative support to the Executive Team.
• Manage mail and mailroom operations.
• Coordinate weekly new-hire orientation materials.
• Liaise between departments, partners, and vendors.
• Prepare and distribute minutes of Manager Meetings.
• Process purchase orders, invoices, and reimbursements.
• Maintain confidential employee records.
• Maintain venue contracts with the General Manager's Office.
• Distribute weekly management schedules.
• Coordinate employee recognition initiatives.
• Oversee administrative services for the 800 Building.
• Perform other duties as assigned.

Skills

Microsoft Office

Time management

Communication

Administrative support

Education

High school diploma

Business administration coursework

Tools

Pitney Bowes

Purchasing software

Job description

Shore Lodge in McCall, Idaho, seeks an organized Administrative Assistant to support the Executive Team and manage office operations. You will greet visitors, handle calls, coordinate orientations, and liaise with vendors to ensure smooth daily operations.

The role requires confidentiality, strong communication, and proficient use of MS Office. This full-time position focuses on delivering exceptional hospitality and professional service.