Executive Admin Partner, Teaching & Learning

Northeast Iowa Community College; Peosta (IA); On-site; USD 36,000 - 45,000; Full time

Job summary

Northeast Iowa Community College is seeking an Administrative Assistant, Teaching & Learning to provide executive-level administrative support to the VP of Teaching & Learning and cross-train to cover workload peaks across academic areas.

Responsibilities include managing the VP's calendar, coordinating division communications, tracking confidential documents, backfill coverage, and supporting term-start registration and committee cycles.

Qualifications

• At least 3 years of recent administrative assistant experience.
• Diploma or degree in a related field preferred.
• Experience working in an academic or higher education setting preferred.
• Must possess a valid driver's license.

Responsibilities

• Manage the Vice President's calendar, schedule executive appointments, prepare meeting materials, and coordinate post-meeting action follow-up.
• Coordinate division-wide communications, information flow, official correspondence, and Employee News Hub updates.
• Track priority action items, division approvals, official records, and confidential executive documentation.
• Provide backfill coverage for essential administrative duties during short-term absences or vacancies across program areas.
• Deliver targeted administrative support during term-start registration peaks, advisory committee cycles, and heavy deadline periods.
• Support discrete division projects with defined scope, ownership, and end dates.
• Serve as a cross-trained backup for repeatable program Academic Assistant transactions.
• Access, input, and retrieve data using word processing, spreadsheet, and database software.
• Process purchase requisitions, order department supplies/equipment, and assist with meeting room reservations and travel arrangements.
• Communicate courteously with students, staff, and community members, providing knowledgeable referrals to college resources.

Skills

Executive support

Confidential information handling

Multi-tasking

Communication skills

Education

Diploma or degree in related field

Tools

Microsoft Word

Microsoft Excel

Ellucian Colleague

Job description

Northeast Iowa Community College is seeking an Administrative Assistant, Teaching & Learning to provide executive-level administrative support to the VP of Teaching & Learning and cross-train to cover workload peaks across academic areas.

Responsibilities include managing the VP's calendar, coordinating division communications, tracking confidential documents, backfill coverage, and supporting term-start registration and committee cycles.